Project Coordinator

We are looking for a smart, organized, and proactive Project Coordinator to support our construction, villa renovation, refurbishment, and fit-out projects.

The Project Coordinator will be responsible for coordinating project activities between the Project Manager, site team, clients, suppliers, subcontractors, and office staff. The ideal candidate should have good organizational and communication skills and be able to track project progress, documentation, material requirements, schedules, and pending tasks.

The role is important in ensuring smooth communication and proper follow-up throughout the project, from project commencement to final handover.

Key Responsibilities

Project Coordination

• Support the Project Manager in the day-to-day coordination of projects.
• Coordinate between the office, Project Manager, Site Engineers, Supervisors, and site teams.
• Follow up on daily project activities and work progress.
• Maintain and update project schedules and task lists.
• Track pending works and follow up with the responsible team members.
• Ensure important project information is communicated to the relevant team on time.
• Coordinate meetings and maintain records of discussions and action items.

Site & Work Progress Coordination

• Collect daily updates from site teams and supervisors.
• Maintain records of work completed, pending works, and project progress.
• Follow up on project deadlines and report possible delays to the Project Manager.
• Coordinate site visits and inspections when required.
• Collect site photos and ensure proper progress records are maintained.
• Follow up on snagging items and ensure they are completed within the required timeframe.

Material & Supplier Coordination

• Coordinate material requests received from the site team.
• Follow up with suppliers regarding quotations, availability, and delivery schedules.
• Coordinate with the procurement team or management for material approvals.
• Track material deliveries and inform the site team accordingly.
• Maintain records of supplier quotations and purchase-related documents.
• Follow up to ensure materials are delivered according to the project schedule.

Client & Subcontractor Coordination

• Coordinate appointments and meetings with clients when required.
• Follow up with clients regarding approvals, selections, and project-related requirements.
• Coordinate with subcontractors regarding work schedules and site access.
• Maintain professional communication with clients, suppliers, and subcontractors.
• Escalate major client concerns or project issues to the Project Manager or management.

Documentation & Reporting

• Maintain proper filing of project documents, drawings, quotations, and correspondence.
• Prepare and maintain project trackers.
• Assist with preparing daily, weekly, and monthly project reports.
• Maintain records of variations, additional works, approvals, and site instructions.
• Assist with preparing meeting minutes and follow-up action lists.
• Ensure the latest approved drawings and documents are available to the relevant team.

Quotation & Commercial Support

• Assist the Project Manager and Estimator with collecting project information.
• Follow up on supplier and subcontractor quotations.
• Assist with preparing project comparison sheets.
• Maintain records of submitted quotations and client approvals.
• Track approved variations and additional works.
• Support the team with invoice and payment follow-ups when required.

Project Completion & Handover

• Coordinate final inspections and client appointments.
• Assist in preparing snag lists and tracking completion.
• Ensure all required project documents are completed before handover.
• Coordinate final cleaning and outstanding works with the site team.
• Assist the Project Manager with project handover documentation.

Requirements

• Diploma or Bachelor's Degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 2–3 years of experience in project coordination, construction, fit-out, renovation, or maintenance.
• Experience in villa renovation, refurbishment, or fit-out projects is preferred.
• Good understanding of construction and project workflows.
• Strong communication and coordination skills.
• Good organizational and time management skills.
• Ability to manage multiple tasks and follow up effectively.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Experience using project tracking or management software is an advantage.
• Basic knowledge of AutoCAD and construction drawings is an advantage.
• Ability to communicate professionally with clients, suppliers, subcontractors, and site teams.

Pay: AED3,500.00 - AED5,000.00 per month

Work Location: In person