Project Coordinator

Project Manager / Operations Coordinator

Company Overview

Our client is a early-stage medical device company. As the organization continues to build its in-house manufacturing and cleanroom capabilities, they are seeking a highly organized and adaptable Project Manager / Operations Coordinator.

Key Responsibilities

• Coordinate and track project timelines, deliverables, and action items across multiple initiatives.
• Provide regular project status updates and maintain project documentation using tools such as Smartsheet and Excel.
• Manage day-to-day office operations and administrative functions.
• Support facilities-related activities, including office maintenance, vendor coordination, workspace organization, and general site management.
• Assist with inventory and supply management for office and operational needs.
• Prepare reports, presentations, and other materials using Microsoft Office applications.
• Serve as a resource to employees by helping maintain an organized, efficient, and productive work environment.
• Take on additional responsibilities as the company grows and business needs evolve.

Ideal Background

• Experience in project coordination, office management, operations, or administrative support roles.
• Experience in technical project management on a medical device or engineering team.
• Strong organizational and follow-through skills with the ability to manage multiple priorities simultaneously.
• Comfortable working in a fast-paced, rapidly changing startup environment.
• Proven ability to provide regular updates and keep stakeholders informed on project progress.
• Experience supporting facilities, office operations, inventory management, or vendor relationships is highly preferred.
• Proficiency with Smartsheet, Microsoft Excel, and PowerPoint preferred
• Strong communication skills and a willingness to learn new processes and responsibilities.

Culture Fit

Personality and culture fit are critical for this team. They are looking for someone who is:

• Highly organized and proactive.
• Energetic, resourceful, and self-motivated.
• Comfortable working with urgency and adapting to changing priorities.
• Collaborative, positive, and eager to contribute wherever needed.
• Excited by the opportunity to help build and support a growing company.

Additional Information

• Full-time position, 40 hours per week.
• 100% onsite.
• Upon conversion to a permanent employee, the company offers a comprehensive benefits package, including medical benefits and a 401(k) plan with company match.