Project Coordinator

Role & responsibilities

• Assist in planning, coordinating, and monitoring IT projects from initiation through successful completion.
• Coordinate with project managers, technical teams, vendors, customers, and other stakeholders to ensure timely execution of project activities.
• Prepare and maintain project schedules, task trackers, resource plans, and project documentation.
• Monitor project progress against established timelines, milestones, budgets, and deliverables, and report status updates to management.
• Schedule and facilitate project meetings, prepare meeting agendas, record minutes of meetings (MoM), and track action items to closure.
• Coordinate project resource allocation and ensure the availability of required personnel, equipment, licenses, and other project-related requirements.
• Assist in managing project risks, issues, dependencies, and change requests, ensuring timely escalation when necessary.
• Maintain project records, documentation repositories, contracts, scope documents, and customer communications.
• Support procurement, vendor coordination, and logistics activities related to project execution.
• Track project deliverables, implementation activities, and customer acceptance milestones to ensure successful project completion.
• Prepare project reports, dashboards, status summaries, and management presentations as required.
• Facilitate communication among internal departments and external stakeholders to ensure smooth project execution.

Preferred candidate profile

• Experience in IT infrastructure, networking, cybersecurity, or System Integration projects preferred.
• Strong coordination, communication, and follow-up skills.
• Good knowledge of MS Excel, PowerPoint, and project management tools.
• Strong organizational and multitasking abilities.
• Ability to work with technical and non-technical stakeholders.
• PMP/CAPM/ITIL certification will be an advantage.
• 2 - 5 years of experience in IT Project Coordination / PMO / Project Management.