Project Coordinator

Do you want to join a team that is relentlessly pursuing solutions to improve the lives of patients with neurodegenerative diseases? Pentara is a leading clinical research organization, and we're looking for a Project Coordinator to join our team.

As a Project Coordinator at Pentara, you will support the project management team in delivering clinical trial and exploratory analysis on time and within budget. You will focus on administrative execution, scheduling, tracking deliverables, and maintaining project documentation to ensure seamless day-to-day operations.

We are a close-knit team that values courage, collaboration, accountability, integrity, quality, and persistence. Our work is challenging and at times requires us to work more than the standard 40 hour work week, but we do our best to take care of our employees to ensure they can consistently perform at their best to improve the lives of our patients and client needs. If you are a humble and empathetic professional who isn't afraid to take risks and learn from failure, you will fit right in.

Your main priorities will be:

• Proactive Communication, Logistics, & Meeting Management
• Project Support & Documentation
• Schedule, Budget, & Deliverable Tracking

What you will do:

• Serve as a key communication link across cross-functional clinical trial teams. Proactively update stakeholders on project status, risks, and progress, ensuring all parties are aligned and informed throughout the project lifecycle.
• Maintain precise project documentation, including Jira boards, meeting minutes, action items, status reports. Ensure documentation reflects accurate timelines and clear ownership of tasks.
• Coordinate scheduling, logistics, and material preparation for internal project teams and client meetings. Facilitate communication within meetings to ensure efficient decision-making and clear capture of next steps.
• Monitor milestones, timelines, and budget expenses against established project plans.
• Maintain precise project documentation, including Jira boards, meeting minutes, action items, status reports. Ensure documentation reflects accurate timelines and clear ownership of tasks.
• Monitor milestones, timelines, and budget expenses against established project plans.
• Identify and escalate potential roadblocks early to the Project Manager, ensuring effective communication of issues to maintain project velocity.

Experience you will bring:

• Education: Bachelor’s degree in a relevant field or equivalent practical experience.
• Certification: CAPM or PMP certification preferred.
• Experience: Project coordination or support experience, preferably within clinical trials, pharma, or healthcare.
• Technical Skills: Project Management software, Jira experience desired.

What we offer:

Pentara is committed to the well-being and success of our employees. We offer a comprehensive benefits package designed to support you and your family.

Health & Wellness

• Medical, Dental, and Vision insurance plans, with an HSA option and company contributions
• Mental Health Benefits
• Access to an onsite CrossFit gym and monthly wellness challenges.
• Flexible work schedule

Financial & Retirement:

• 401(k) plan with a 100% company match up to 6% of your salary, with a vesting schedule

Time Off:

• Comprehensive PTO policy that increases with seniority
• 10 paid holidays
• Paid Parental Leave.

Additional Perks

• Free daily lunch
• Opportunities for continued education, including weekly trainings and a scholarship program

Join us at Pentara and help us make a difference in the lives of those affected by neurodegenerative diseases. We look forward to receiving your application!

Pay: $25.00 - $38.00 per hour

Expected hours: 40.0 per week

Work Location: In person