Project Coordinator

Project Coordinator

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Project Coordinator to join our growing team. The Project Coordinator serves as the administrative backbone of our project operations, ensuring projects are properly set up, documented, scheduled, and communicated from start to finish.

This role works closely with Project Managers, installers, and vendors to maintain accurate project information, coordinate logistics, track documentation, and support successful project execution. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow within a rapidly expanding company.

Growth Opportunity: As our company continues to expand, this position offers a clear pathway for advancement into a Project Manager role.

Responsibilities

Project Setup & Administration

• Create and maintain project records in ClickUp and other company systems.
• Input project details, work orders, installation requirements, and project documentation.
• Organize and maintain project files, completion photos, installer documents, and related records.
• Ensure all project information is accurate, complete, and up to date.

Scheduling & Coordination

• Coordinate installation schedules with installers and Project Managers.
• Assist with routing and scheduling crews based on project needs and location.
• Monitor project timelines and communicate updates to all stakeholders.
• Track project progress and ensure milestones are met.

Installer Management

• Maintain installer databases, including W-9s, Certificates of Insurance COIs, agreements, and other required documentation.
• Verify installer compliance requirements before projects are assigned.
• Coordinate communication between installers and Project Managers regarding project details and scheduling.

Documentation & Reporting

• Upload and organize completion photos and project closeout documentation.
• Track project status and provide regular updates to management.
• Prepare reports, spreadsheets, and project summaries as needed.
• Maintain accurate records of project changes, delays, and communications.

Team Collaboration

• Work closely with Project Managers to ensure smooth project execution.
• Participate in team meetings and contribute to process improvements.
• Help identify and resolve scheduling, documentation, or communication issues before they impact project timelines.

Qualifications

• Previous experience in project coordination, administrative support, logistics, operations, or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Experience with project management software such as ClickUp, Monday.com, Asana, or similar platforms.
• Proficiency in Dropbox
• Ability to work independently while collaborating effectively with a team.
• Strong attention to detail and problem-solving abilities.

Compensation & Benefits

• Competitive compensation based on experience.
• Opportunities for professional growth and advancement.
• Supportive and collaborative team environment.
• Opportunity to grow into a Project Manager role as the company expands.

If you are organized, dependable, and excited about helping projects run smoothly from start to finish, we’d love to hear from you.

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person