Project Coordinator

Job Summary

The Project Coordinator supports the Project Manager in planning, coordinating, and executing project activities to ensure projects are completed safely, efficiently, on schedule, and within budget. The role involves site coordination, project documentation, safety compliance, quality control, resource management, and communication with internal and external stakeholders.

Key Responsibilities

Project Coordination & Execution

• Assist the Project Manager in coordinating and monitoring project activities to ensure smooth and effective project delivery.
• Attend project kick-off meetings, consultant meetings, technical coordination meetings, daily site meetings, and project closure meetings.
• Support the preparation, review, and submission of shop drawings in coordination with the Drafting Department.
• Resolve site issues proactively and escalate matters to the Project Manager when necessary.
• Coordinate daily work activities and ensure tasks are performed according to project requirements and schedules.
• Monitor project progress and assist in the preparation of project status reports and other documentation.

Safety Management

• Assist in conducting risk assessments and implementing risk management measures.
• Recommend and communicate appropriate risk control measures to workers and subcontractors.
• Ensure all contractors undergo safety induction and obtain the necessary permits before commencing work.
• Monitor compliance with established Safe Work Procedures (SWP) and report any deficiencies or concerns to management.
• Conduct regular site inspections on safety practices, housekeeping standards, and work progress together with safety personnel.
• Assist the Project Manager and safety personnel in conducting toolbox meetings and safety briefings.

Quality Assurance & Quality Control (QA/QC)

• Follow up on QA/QC matters and ensure compliance with project quality standards.
• Record and track defects, corrective actions, and quality-related issues.
• Maintain proper documentation and records of inspections, defects, and rectification works.

Cost Control & Resource Management

• Assist in controlling project costs by minimizing material wastage and optimizing labor, tools, and equipment utilization.
• Order and coordinate the delivery of materials required for project execution.
• Verify, initial, and maintain control of delivery orders and related records.

Documentation & Administration

• Maintain accurate and up-to-date project documentation, including correspondence, reports, and records.
• Ensure proper filing and documentation of email communications and project-related documents.
• Issue work checklists and instructions to site supervisors.
• Prepare and maintain project reports, records, and administrative documentation as required.

Team Support

• Promote teamwork, collaboration, and positive morale within the project team.
• Support effective communication among project stakeholders, subcontractors, consultants, and team members.
• Perform any other duties assigned by management.

Requirements

Education

• Diploma or Degree in Engineering, Construction Management, Building Services, Project Management, or a related discipline.

Experience

• Relevant experience in project coordination, construction, engineering, M&E, or related industries preferred.
• Fresh graduates with strong organizational and coordination skills may also be considered.

Skills & Competencies

• Knowledge of project coordination and site operations.
• Familiarity with workplace safety regulations and risk assessment practices.
• Understanding of QA/QC processes and documentation requirements.
• Strong organizational, planning, and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Ability to work independently and in a team environment.
• Strong problem-solving and decision-making abilities.