Project Coordinator

Summary

The function of a Project Coordinator (PC) is to support the Project Manager, Superintendent, Foremen, and field crews by coordinating day-to-day project administration and field operations activities to ensure projects are completed safely, efficiently, and professionally.

The primary responsibility of the PC is to ensure the foremen and crews have the schedules, materials, equipment, and information necessary to complete the job safely and efficiently while keeping the client updated as to project progress. It is the PC’s responsibility to ensure all assignments and deadlines established by the PM are met. Working under the direction of the Project Manager (PM), the Project Coordinator assists in accomplishing the customer's goals while protecting and promoting the interests of Gulfcoast Utility Constructors, Inc., in all matters. This position will report to the Project Manager.

Prerequisites and Preferred Qualifications & Requirements

The following is a list of essential skills and qualifications for this position, but it should not be considered complete. All GUCI employees are expected to have excellent work ethic, high integrity, excellent communication and interpersonal skills, and work with the highest level of professionalism. Every employee is expected to work towards completing GUCIs mission at the highest level.

· High School Diploma or equivalent required.

· College and/or trade school degree or certificate preferred.

· Degree in engineering, construction management or relevant field preferred.

· 2-5 years' experience in construction project coordination, project engineering, field operations, or similar construction-related experience preferred.

· In-depth understanding of construction procedures and project management principles.

· Familiarity with underground construction quality and safety standards.

· Strong work ethic, leadership and problem-solving skills, attention to detail, and time management skills.

· Ability to read and understand architectural blueprints.

· Ability to work in a fast paced environment either independently or with a team.

· Valid Driver’s License and clean driving record with expectation to travel to project sites throughout the state as necessary.

· Must be able to navigate active construction sites safely, including uneven terrain, ladders and understand and abide by heavy equipment safety standards.

· Workday will be split between professional office environment and active outdoor job sites.

· Excellent organizational skills and proficiency with document management as well as a strong ability to implement and understand company policies, procedures, and processes.

· Excellent verbal and written communication skills and negotiation skills.

o We believe that communication skills are paramount to professionalism. Because this position requires frequent communication with employees, vendors, contractors, and clients, a demonstratable mastery of verbal and written communication skills is required.

· Strong computer skills.

o Advanced proficiency with Microsoft Office, Outlook, Teams, and Microsoft Project preferred.

o Expert level phone/tablet operation, troubleshooting, and training ability (iOS, iPadOS).

o Strong Adobe Acrobat, construction software, and/or Bluebeam Revu ability.

o AutoCAD and/or Adobe Illustrator experience preferred.

· Willingness to complete additional training and continuing education as necessary.

· Pass pre-employment and random drug screening throughout employment.

Essential Functions

The following is a list of essential functions but should not be considered complete, employees are expected to complete all tasks as assigned. Due to the dynamic nature of construction operations, Project Coordinators are expected to provide support across estimating, project management, purchasing, scheduling, safety, field operations, and administrative functions as required to support project success.

Project Commencement

· Assist the Project Manager with reviewing proposals, quotes, contracts, and purchase agreements from subcontractors, vendors, and suppliers.

· Visit the site to familiarize yourself with the site conditions and scope of work.

· Assist with quantity takeoffs, pricing requests, estimates, and change order preparation as required.

· Review specifications and scope(s) of work prior to preparing estimates to ensure coverage of all required scopes, specifications, materials, methods, etc.

· Prepare project management tools and files for documentation and tracking

Project Planning

· Visit the site to become familiar with the site conditions and scope of work.

· Prepare project management tools and files for documentation and tracking critical project elements including RFIs, submittals, change orders, blueprints and project logs

· Assist the Project Manager with developing and maintaining project schedules and timelines.

· Coordinate and track permits and licenses with appropriate authorities.

· Secure and organize county permits, certificates of insurance (COI) and safety logs.

· Acquire equipment and material as necessary and monitor inventories to ensure efficient production.

· Assist the Safety Manager and Project Manager with preparation and maintenance of Project Specific Safety Plans and Programs (PSSPs).

Purchasing

· Coordinate project-specific material and equipment purchases and/or rentals including sourcing, maintaining vendor relations, ordering, tracking deliveries, and processing invoices.

· Coordinate site access and logistics for contractors and deliveries.

Project Management

· Support field in preparation and distribution of material submittals, schedules, project documentation, plan revisions, etc.

· Manage the submission and tracking of building permits, utility connections, and closeout documents (O&M manuals, warranties).

· Support the Project Manager in maintaining positive client relationships and ensuring client satisfaction throughout the project.

· Coordinate scheduling of subcontractors, suppliers and deliveries.

· Maintain project logs, ensure all deadlines are met and anticipate potential delays.

· Monitor project baselines, track trade partner progress and assist the Superintendent with look-ahead schedules.

· Maintain accurate records of contracts, permits, RFIs, change orders and project blueprints and drawings.

· Ensure all documentation complies with legal and regulatory standards.

· Track revisions to construction plans and ensure proper distribution.

· Collaborate with Superintendent(s) and Foremen to prepare and submit RFIs to the owner/EOR.

· Assist and support PM by attending project meetings with General Contractor, Owner, Engineer, and others as necessary.

· Collaborate with client project team (project representative, EOR, permitting representative, field inspectors) to ensure client satisfaction throughout the project.

· Report on project progress, concerns, and changes to client periodically.

· Comply with all safety, building, and legal codes that may apply to the project.

· Assist in preparing project progress updates, reports, and communications for clients and stakeholders.

· Organize weekly progress meetings, capture accurate minutes, and track open action items.

· Explain contracted scopes, specifications, and requirements to stakeholders in a clear and respectful manner.

· Organize and maintain company specific construction software (Fieldwire) throughout project. Updates to schedules, drawings, RFIs, submittals, etc... as the project progresses.

Project Close-Out

· Arrange and attend punch list walk-throughs as needed; compile the punch list and forward to PM and Foreman.

· Provide required project close-out information to the client at the end of each project (record drawings, O&M manuals, warranty information, etc.).

· Assist PM to ensure each project is 100% closed out with GUCI Accounting.

· Ensure all applicable permits for completed projects are closed.

· Archive completed project documentation.

Work Conditions & Schedule

This position is held both in office and field settings.

Environment/Setting

The Project Coordinator is expected to spend time in both the office and field environments as necessary to support project operations. Field presence may be required multiple days per week depending on project needs to maintain current knowledge of and tracking of projects and production. This position often requires extended periods of driving.

Office Setting

When in the office setting, this position may experience sitting/desk time for extended periods of time. Employees are encouraged to stand/walk every 30 minutes.

Field Setting

Work environment varies and is dependent on weather conditions. The following environmental conditions are common:

· Cramped workspace and awkward positions.

· Exposure to contaminants.

· Extremely bright or inadequate lighting.

· Loud sounds. Noise levels can be distracting or uncomfortable (hearing protection supplied by GUCI).

· Extremely hot or cold temperatures.

· Operation of enclosed vehicles or equipment.

· Operation of open vehicles or equipment.

· Work outdoors; exposure to weather.

· Extended periods of driving.

Field Hazards

· This position is exposed to several work hazards, including but not limited to:

· Extreme weather conditions and temperatures.

· Heavy machinery.

· Hazardous equipment.

· Contaminants.

· High noise levels.

· Extremely bright or inadequate lighting.

· Deep excavations.

· Minor cuts, burns, bites, or stings.

Physical Requirements

This position can be labor intensive. Project Coordinators are expected to safely perform the physical requirements associated with active construction sites and field support activities. Employees in this role must be able to:

· Lift 50 pounds unassisted.

· Stand or walk for extended periods of time.

· Bend, stoop, kneel, crouch, crawl, twist and perform repetitive motions with ease.

Schedule

· Up to or over 40 hours per week. Normal working days are Monday through Friday.

· Weekends and nights when needed.

· Overtime work when needed.

· Emergency response work may occur at any time, we ask for diligent responses when work related communication occurs outside of typical working hours.

Compensation

Starting at $24-$27 per hour.

Benefits

The GUCI benefit list should act as a guide and is not a guarantee with employment. All benefits are distributed at the discretion of GUCI and may have pre-qualification requirements for eligibility.

Company Phone

Health/Dental/Vision Insurance

Gulfcoast Utility offers options for assistance with healthcare coverage. Inquire with HR for more information.

401(K)

Gulfcoast Utility offers 401(K) retirement plans with 100% contribution match (up to 5% of gross pay) to all employees after one (1) continuous year of employment.

Bonus & Incentive Programs

Bonuses and incentives vary by position, are merit based and subject to GUCI discretion.

Holiday and Paid Time Off

Gulfcoast Utility recognizes six (6) federal holidays and three (3) additional paid days off throughout the year:

· New Year’s Day

· Memorial Day

· Independence Day

· Labor Day

· Thanksgiving Day

· Black Friday

· Christmas Eve

· Christmas Day

· Employee Birthday

Paid time off is offered to employees after completion of 60-day orientation period

Job Types: Full-time, Contract

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Construction management: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Orlando, FL 32830: Relocate before starting work (Required)

Work Location: In person