Project Coordinator

Mō tēnei tūranga mahi | about the role

We are looking for a fixed term Project Coordinator to join our Modernisation team.

The Project Coordinator will play a key role in the successful delivery of the Modernisation programme, supporting the coordination and delivery of individual projects while also providing wider programme support to help the Modernisation team work effectively and deliver on its priorities.

This Wellington based, fixed term role is until the end of June 2027 with a salary band of $80,050 - $88,940 based on skills and experience of the candidate.

Ko tāu e whakarato ai | Key responsibilities

You will be responsible for:

• Supporting the team assisting with tasks and responsibilities allowing them to be more future focused.
• Managing all registers for the project/s and ensuring the review of these is organised to meet key dates for wider review.
• Preparing monthly status reports for the governance group and liaising with the Programme Office.
• Maintaining project schedules and Kanban boards through seeking updates from the team and report back to the team on any variances.
• Ensuring the project financials are tracked and reported on, contracts for suppliers are in place and accessible.
• Organising meetings that require multiple stakeholders and tracking the attendance, ensuring action points are recorded.
• Proactively suggesting process improvements and better ways of working.

Mōhou ake | About you

You will be an enthusiastic team player with demonstrated success in supporting teams and coordination of multiple projects and tasks.  You will enjoy variety in your work and be a self-starter who uses their initiative and pays close attention to detail. We are a small team working in a new and evolving area, so you will need to be comfortable working flexibly, taking initiative and helping to establish the processes and ways of working we need as the programme develops.

You will:

• Have experience working in a Project Coordinator or administration role.
• Demonstrate experience in organising and working with people to deliver to deadlines.
• Build relationships with people across the organisation to ensure the project has the right connections and stuff gets done.
• Bring your initiative and proactive approach to the Electoral Commission to keep things moving and assist the team to stay ahead
• Be focused on understanding the needs of customers and on delivering value to them.

Ko ngā mea ka hiahiatia e koe kia angitū | What you'll need to succeed

To be successful in this role you will have:

• A relevant tertiary qualification and/or equivalent experience
• Highly effective planning and organisational skills, including time management and prioritising within a complex working environment.
• Experience building relationships with people to deliver desired outcomes.
• Familiarity with Microsoft Office including Excel, Visio and Project.

Mo Te Kaitiaki Take Kōwhiri | About the Electoral Commission

The Electoral Commission wants every New Zealander to trust, value and take part in parliamentary elections. Here’s your chance to contribute to New Zealand’s democracy as part of a small team of electoral experts who design, build and implement processes and systems for Parliamentary elections and referenda.  It’s an exciting and varied role within a team which is committed, supportive and hands-on.

Mā te tūhono mai ki Te Kaitiaki Take Kōwhiri ka aha? | Why join the Electoral Commission?

The Commission is building an inclusive strength focussed culture where diversity is encouraged and valued and we welcome applications from individuals of all backgrounds, orientations and identities.  We want to provide a flexible working environment where everyone feels valued and supported.  We are happy to discuss what works for you. You will join a team who are here for the right reasons, and we are passionate about what we do.

Tono ināianei | Apply Now

To apply, please submit a tailored CV and cover letter outlining you reasons for joining the Commission, highlighting your relevant skills and experience.

Applications close at 11pm on 29 September 2027

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process or If you have any support or access requirements, please let us know.

For more information regarding this role, please email [email protected]

You must be legally allowed to work in New Zealand.