Project Coordinator

About the role

PYNC is looking for a Project Coordinator to support the implementation of various projects within the company. This position plays an important role in coordinating between internal teams, partners, suppliers, and external parties, both domestically and internationally. Key responsibilities will include tracking project progress, managing data and documents, preparing meeting summaries, following up on action items, and ensuring each part of the project proceeds systematically and according to the defined timeline. This position is suitable for someone who is detail-oriented, manages work systematically, communicates and coordinates well, can track multiple matters simultaneously, and is ready to learn about new and diverse work and projects.

Key responsibilities

• Coordinate with internal teams, partners, suppliers, and external parties relevant to each project
• Coordinate with teams and partners abroad as appropriate
• Track the status and progress of work from each department to ensure it follows the plan and defined timeline
• Collect, prepare, and maintain data and documents related to projects
• Prepare data and documents for meetings
• Prepare meeting summaries and minutes of meetings, and follow up on action items after meetings
• Update work status, timeline, and issues that need to be tracked to relevant teams
• Help track deadlines and notify issues that may impact the project timeline
• Support coordination and implementation of each project as appropriate
• Support other related work as assigned

About you

• Bachelor's degree or equivalent
• Good communication and coordination skills; able to work with people from various departments
• Able to prioritize and systematically track multiple tasks simultaneously
• Detail-oriented, attentive to details, and responsible for work
• Able to follow up on work and follow up with relevant parties continuously
• Learn new things quickly, flexible, and able to adapt to changing work or situations
• Able to use Microsoft Word, Excel, Google Docs, Google Sheets, or basic document and data management tools
• Able to communicate in English at a basic level for work, such as reading and responding to messages or emails, understanding basic information, and able to participate in meetings with foreign teams
• If able to read, write, or communicate in Chinese, will be given special consideration
• Able to participate in meetings with foreign teams outside regular working hours occasionally