Project Coordinator

Job Summary
We are seeking a dynamic and highly organized Project Coordinator to join our team! In this vital role, you will serve as the central hub for project planning, execution, and communication, ensuring that all aspects of our projects run smoothly and efficiently. You will work under the direction of an experienced Project Manager, and your proactive approach and exceptional organizational skills will help drive project success from inception to completion. This paid position offers an exciting opportunity to develop your career in project management while supporting a collaborative and energetic work environment.

Responsibilities

Project Scheduling and Tracking

• Enter and maintain project milestone dates and schedules based on direction from the Project Manager.
• Keep project schedules current as information changes.
• Identify and flag overdue activities or milestones for the Project Manager.
• Help maintain visibility into upcoming project commitments and deadlines.

Change Order Administration

• Prepare change-order request documentation for PM review.
• Enter change-order information into the appropriate system.
• Track change-order approvals and outstanding requests.
• Maintain an accurate change-order log.
• Follow up on administrative items required to move change orders through the process.

Customer and Project Follow-Up

• Track open customer questions, commitments, and follow-up items.
• Prepare routine follow-up information for the Project Manager.
• Help ensure outstanding questions and commitments do not get lost or remain unresolved.

Site Survey Support

• Perform simple site surveys when appropriate.
• Gather and document field dimensions, photographs, and basic site-condition information.
• Escalate complex surveys or field conditions to the Project Manager.

Experience

• Demonstrated organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Previous office management or administrative experience is highly preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry tasks
• Proven ability to handle technical tools like productivity software confidently while maintaining high levels of accuracy

Join us to be part of a vibrant team where your organizational talents will make a real impact! We value proactive individuals who thrive in a collaborative setting and are eager to support project success through excellent communication, technical skills, and dedicated office management. This is an exciting opportunity for those looking to grow their career in project coordination within a supportive environment that recognizes your contributions.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Santa Clara, CA 95050 (Required)

Work Location: In person