Project Coordinator

Project Coordinator

Job Description

Rohadfox Construction Control Services (RCCSC) is seeking to add a support team member to the existing group located at the airport. In this role you will assist the resident engineer with contract administration duties in the field and office, to include but not limited to site inspections, project meetings, processing submittals, pay applications, construction contract changes, punch lists, and closeout activities as well as maintaining project correspondence and records minutes at meetings.

Requirements

• Relevant internships and/or one/two years’ work experience in the administration of a construction contract with a degree or a minimum 5 years' Construction Administration experience; Aviation industry experience is preferred
• Able to work in a team environment to accomplish shared project goals.
• Able to report to two or more managers and work with personnel with various roles within the organization
• Advanced knowledge of all Microsoft Suites, specifically MS TEAMS, Word, Excel, PowerPoint, SharePoint and Outlook.
• Working knowledge of, or exposure to, project management software such as PMWeb, Expedition, E-builder, MS Projects, Bluebeam and/or Primavera.
• Ability to effectively present information and respond to questions from managers, clients, stakeholders, contractors, and other parties.
• Ability to carry out instructions furnished in written, oral, or diagram/visual form.
• Ability to read and understand construction documents including plans, specifications and submittal approval documents.
• Familiarity with, or exposure to, critical path scheduling, construction cost estimating and contract administration.

Responsibilities

• Assist in the evaluation of progress and quality of construction activities in conformance with approved schedules and budgets.
• Assist Resident Engineer, or direct supervisor, in weekly construction meetings.
• Participate on-site inspections with resident engineers and other staff/managers/stakeholders.
• Track and document project progress, monitor milestones and deliverables to ensure the project stays on schedule and within scope.
• Develop presentation and visual materials; create clear and effective presentations, graphics, and reports to communicate project status and updates to stakeholders.
• Administrative: Senior Resident Engineer, Resident Engineer, or Assistant Resident Engineer
• Coordinate with user groups; collaborate with end-user groups to align project goals with user requirements and expectations.
• Manage shutdowns; coordinate planned shutdowns of systems or facilities in partnership with stakeholders to minimize disruptions.
• Provide administrative support; assist with administrative tasks, including documentation, scheduling and reporting.
• Review drawings and revisions to drawings. Use drawings to verify work carried out in the field.
• Review technical specifications and contractual documents for the project. Use these specifications and contractual documents to verify work carried out in the field.
• Review and validate change orders; assist in assessing and validating change orders to ensure they meet project requirements and budget constraints.
• Facilitate communication between teams; act as a liaison between stakeholders and the construction team to ensure smooth information flow and resolve issues as they arise.
• Attend project meetings; document meeting minutes; and distribute action items and key decisions to the project team.
• Other tasks may be assigned.

Education

Bachelor’s degree in engineering, construction management or related field, or minimum 5 years of construction administration experience.

Certification/Training

OSHA 10 Certification is preferred.