Project Coordinator

Role & responsibilities :

Project Planning & Execution

• Take complete responsibility for day-to-day execution of assigned interior fit-out / turnkey projects.
• Plan and monitor project activities as per approved drawings, specifications and project schedule.
• Prepare and monitor project execution schedules, manpower plans and material requirements.
• Coordinate with site engineers, supervisors, vendors and subcontractors to ensure smooth execution.
• Ensure timely completion of activities and achievement of project milestones.
• Identify delays, constraints and site issues and take corrective action.
• Conduct regular site inspections and progress reviews.

Client & Consultant Coordination

• Coordinate with clients, architects, consultants and PMCs on project-related matters.
• Attend site meetings and provide regular progress updates.
• Coordinate for drawings, shop drawings, material approvals, mock-ups, inspections and RFIs.
• Address client/consultant observations and ensure timely closure.
• Maintain professional communication and relationships with all project stakeholders.

Subcontractor & Vendor Management

• Coordinate and monitor subcontractors and vendors at site.
• Ensure adequate manpower is deployed by each agency.
• Monitor productivity, workmanship and progress of subcontractors.
• Coordinate with Procurement for timely availability of materials.
• Follow up on material deliveries and resolve site-level procurement issues.
• Ensure subcontractors execute work as per approved drawings and specifications.

Billing & Commercial Coordination

• Coordinate with QS/Billing team for measurement and RA bill preparation.
• Verify executed quantities and support timely billing.
• Monitor variations, additional works and client instructions.
• Ensure proper documentation for variation claims and approvals.
• Coordinate with Accounts and management regarding project commercial requirements.
• Monitor project costs and avoid unnecessary wastage and rework.

Quality Control

• Ensure execution is as per approved drawings, specifications and quality standards.
• Coordinate with the QA/QC team for inspections and quality checks.
• Ensure proper workmanship across all trades.
• Identify defects and ensure timely rectification.
• Ensure proper coordination between civil, interior, electrical, HVAC, plumbing, fire-fighting and other services.

Safety & Compliance

• Ensure strict compliance with project HSE and safety requirements.
• Ensure all workers and subcontractors use mandatory PPE.
• Coordinate with the Safety Officer to address unsafe practices and site observations.
• Ensure proper housekeeping, access, barricading and safe working conditions.
• Report and escalate incidents and safety concerns immediately.

Documentation & Reporting

• Maintain project-related documentation, drawings, approvals, MOMs, RFIs and correspondence.
• Prepare daily/weekly progress reports.
• Maintain project trackers for manpower, material, progress, approvals and pending activities.
• Prepare project schedule on MSP software
• Conduct regular internal project review meetings.
• Report project status, risks and critical issues to the Project Head / Management.

Preferred candidate profile :

Basic to Intermediate knowledge of MSP, AutoCAD and MS Excel

• MS Project (MSP) Project planning, scheduling and tracking
• AutoCAD Basic understanding of drawings and layouts
• MS Excel – Project trackers, MIS reports, data management and basic analysis
• MS Word & PowerPoint