Project Coordinator

Role & responsibilities

Executive & Business Support

• Manage the CDOs calendar, meetings, travel, expenses, and key priorities.
• Coordinate meetings with executives, clients, partners, and global teams.
• Prepare agendas, briefing materials, presentations, meeting notes, and executive communications.
• Track decisions, commitments, and follow-up actions across leadership meetings.
• Anticipate priorities, scheduling conflicts, and information needs to help the CDO operate effectively.
• Handle confidential and sensitive information with discretion.

Project & Strategic Initiative Coordination

• Support planning and execution of strategic initiatives sponsored by the CDO.
• Maintain project plans, milestones, action trackers, risks, dependencies, and deliverables.
• Coordinate activities across Product, Engineering, AI/Data Science, Operations, Commercial, Finance, and other teams.
• Follow up with project owners to ensure commitments and deadlines are met.
• Identify risks, delays, and dependencies and escalate them appropriately.
• Support special projects, pilots, workshops, leadership offsites, and strategic events.

Reporting & Executive Communications

• Prepare project dashboards, leadership updates, presentations, and business reviews.
• Consolidate information from multiple teams into clear executive-level summaries.
• Track KPIs and progress against strategic priorities.
• Maintain organized documentation and governance for key CDO initiatives.

Preferred candidate profile

• Bachelors degree in Business, Project Management, Technology, Communications, or a related field.
• 3+ years of experience in executive support, project coordination, business operations, consulting, or related roles.
• Exceptional organizational and prioritization skills with strong attention to detail.
• Strong written, verbal, and presentation skills.
• Ability to manage multiple priorities and stakeholders in a fast-moving global environment.
• Strong proficiency with PowerPoint, Excel, Outlook, Teams, and project/collaboration tools.
• Ability to work independently, exercise sound judgment, and handle confidential information.
• Experience within AI, technology, digital, consulting, or professional services is preferred.
• Interest in AI and emerging technologies is strongly preferred.