Project Coordinator

We're hiring: Project Coordinator 📌

Our client is looking for a Project Coordinator to take ownership of the Design Team's workflow — from job assignment through design production, QA, client review, consultant queries and final set-to-print.

It's a central, high-visibility role. You'll be the coordination point between our designers, outsource partners, consultants and clients — balancing workloads, keeping every pipeline moving, spotting risks before they become delays, and reporting on how the whole team is tracking week to week.

What you'll do:

→ Manage the end-to-end design workflow pipeline

→ Assign jobs across internal and outsourced designers to keep workloads balanced

→ Monitor progress across every pipeline to prevent backlog

→ Follow up with clients to keep reviews and approvals on track

→ Flag inefficiencies and delays early, and help resolve them

→ Review outsourced work and provide feedback

→ Keep quality control aligned with compliance and legislative standards

→ Prepare weekly pipeline and workload reporting

What you'll bring:

• Certificate IV or Diploma in Business or Project Management

• Experience in workflow coordination, operations, or project coordination

• A track record of juggling multiple tasks, timelines and stakeholders in a fast-paced environment

• Strong organisational and planning skills, with intermediate project management capability

• Confident communication across clients, consultants and internal teams

• Intermediate Excel and PDF tools; intermediate CRM; basic HubSpot

• An analytical mindset, a strong commercial acumen and sharp attention to detail

• Comfort adapting as priorities shift

If you're someone who thrives on keeping complex, moving pipelines on track — and enjoys being the person everyone relies on to know exactly where things stand — we'd love to hear from you.