Project Coordinator

About us

Novugen is a wholly owned subsidiary of SciTech International, a UAE-based group with over 30 years of experience in the healthcare industry. We specialize in venturing into strategic healthcare businesses and developing world-class healthcare facilities across the globe. With operations in eight countries across continents, our global presence and expertise empower us to meet the complex challenges of delivering hard-to-source, technology-intensive pharmaceutical products to the market.

Our manufacturing facilities in Bandar Enstek, Negeri Sembilan, are the first USFDA-approved pharmaceutical manufacturing facilities in Malaysia and Southeast Asia. We are also the first pharmaceutical company in the region to be vertically integrated from R&D to manufacturing, giving us greater control over the supply chain and reflecting our commitment to meeting a wide range of stringent regulatory standards.

At Novugen, we are united by a shared vision, with a team of talented individuals from diverse backgrounds and nationalities working together towards one common goal. We are driven by a passion for science and innovation, striving to accelerate the launch of pharmaceuticals that lack robust generic alternatives due to their complexity. Our continued investment in R&D and dedication to excellence aim to provide early access to affordable, high-quality medicines, impacting lives across the world.

Together, we are shaping the future of healthcare and changing lives everywhere.

About the role

1. Project Coordination

• Coordinate day-to-day project activities to ensure projects are executed according to approved scope, schedule, budget, quality, and safety requirements.

• Assist in project planning, scheduling, resource coordination, and progress monitoring activities.

• Track project milestones, deliverables, and action items and follow up with relevant stakeholders to ensure timely completion.

• Prepare and maintain project reports, progress updates, meeting minutes, and project records.

2. Construction & Installation Coordination

• Coordinate construction activities involving cleanroom facilities, warehouse developments, production area modifications, utility upgrades, infrastructure improvements, and other facility-related projects.

• Coordinate machine installation activities including equipment delivery, unloading, rigging, positioning, utility connection, installation, commissioning, and handover.

• Support execution of cleanroom construction activities such as partition works, ceiling installation, flooring installation, HVAC implementation, clean utility connections, and facility upgrades where applicable.

• Monitor site progress and contractor activities to ensure compliance with approved drawings, specifications, GMP requirements, and project schedules.

• Participate in site inspections, project walkdowns, punch listing activities, and verification of completed works.

3. Regulatory Compliance:

• Ensure all projects comply with pharmaceutical industry regulations (e.g., GMP, FDA, EMA).

• Maintain documentation and quality assurance records for regulatory audits.

4. Stakeholder Collaboration:

• Coordinate with cross-functional teams, including production, quality, procurement, and external contractors.

• Communicate project progress and challenges to stakeholders and senior management.

5. Risk Management:

• Identify potential risks and develop mitigation strategies.

• Address projects promptly to minimize disruptions.

6. Vendor and Contractor Management:

• Coordinate with vendors and contractors during project execution

• Review technical proposals, quotations, drawings, and specifications.

• Monitor contractor activities to ensure compliance with safety, quality, and project requirements.

• Track vendor deliverables and overall project performance.

7. Continuous Improvement:

• Identify opportunities for process optimization and operational efficiency improvements.

• Participate in Lean, Kaizen, and continuous improvement initiatives.

• Recommend improvements to project management processes and technical documentation practices.

About you

• Bachelor’s Degree or Diploma in Engineering, Construction, Facilities Management, or a related technical discipline.
• Minimum 3 years of relevant experience in project coordination, engineering projects, construction, facilities, or manufacturing environments.
• Hands-on experience coordinating construction, facility modification, equipment installation, utility upgrades, or infrastructure projects.
• Familiar with cleanroom facilities, production areas, warehouses, HVAC, utilities, or pharmaceutical manufacturing environments would be an added advantage.
• Experience coordinating machine installation activities, including equipment delivery, unloading, rigging, positioning, utility connection, commissioning, and handover.
• Able to review and coordinate technical drawings, specifications, quotations, and vendor proposals, and follow up on technical deliverables.
• Experience coordinating contractors and vendors on-site, including monitoring work progress, quality, safety, and compliance with project requirements.
• Familiar with GMP requirements and regulated manufacturing environments, with an understanding of the importance of proper project documentation and records.
• Strong coordination and follow-up skills, with the ability to track project schedules, milestones, action items, punch lists, and outstanding works.
• Good communication and interpersonal skills, with the ability to coordinate effectively with Engineering, Production, QA, Procurement, vendors, and contractors.
• Proactive and hands-on approach to resolving site issues, managing project risks, and ensuring timely completion of project activities.
• Experience in Lean, Kaizen, or continuous improvement initiatives would be an added advantage.

Pay: From RM3,000.00 per month

Application Question(s):

• Do you have experience coordinating construction, facility modification, equipment installation, utility upgrades, or infrastructure projects?
• Do you have experience reviewing or coordinating technical drawings, specifications, quotations, or vendor proposals?
• Please state your notice period.
• What is your salary expectation?

Experience:

• engineering project coordination: 3 years (Required)

Work Location: In person