Project Coordinator

Responsibility:

• Coordinate day-to-day project activities with local contractors, suppliers, customers, and other stakeholders.
• Assign and follow up on tasks, agree on deadlines, monitor progress, and ensure timely completion.
• Maintain and monitor an open-issues tracker, including responsible person, action items, deadlines, and status updates.
• Identify potential issues and proactively follow up or escalate them when necessary.
• Handle local procurement activities, including:
• Sourcing suppliers and vendors
• Requesting and comparing quotations
• Evaluating options based on price, availability, and lead time
• Coordinating orders and tracking deliveries
• Coordinate meetings, site visits, inspections, and other project-related activities.
• Prepare meeting minutes and ensure agreed decisions and action items are properly followed up.
• Coordinate with consultants, landlords, banks, government authorities, and other external parties on behalf of the company.
• Provide regular project and task status updates to the General Director.
• Support other operational and project-related matters as required.

Requirements:

• Minimum 3 years of experience in project coordination, operations, procurement, office/project management, or a related role.
• Experience in technology, engineering, logistics, construction, or other project-based environments is preferred.
• Fluent in English, both written and spoken, with confidence communicating with international stakeholders.
• Strong organizational and follow-up skills with the ability to manage multiple tasks and deadlines.
• Proactive and solution oriented, able to identify problems, research alternatives, and propose practical solutions independently.
• Comfortable working with minimal supervision and taking ownership of assigned tasks.
• Strong communication and stakeholder management skills, particularly when dealing with contractors, vendors, and external parties.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficient in Google Workspace and/or Microsoft Office, particularly spreadsheets and documents.
• Willing to travel around Jakarta and the surrounding areas when required.