Project Coordinator

Asian and Pacific Islander American Health Forum is looking for our next Project Coordinator. You will be a part of APIAHF, the longest-running health advocacy organization working with Asian American, Native Hawaiian, and Pacific Islander communities across the nation, in the US Territories, and with the US‐affiliated Pacific jurisdictions. APIAHF envisions a healthier future for Asian Americans, Native Hawaiians, and Pacific Islanders, inspired and driven by community.

About the Position:

The Project Coordinator provides operational, development, and administrative support to advance APIAHF's fundraising, organizational effectiveness, stakeholder engagement, and grant management activities. This role serves as a key coordinator across departments, ensuring projects, systems, and communications are managed efficiently and accurately. The ideal candidate demonstrates the ability to solve problems, implement policies & procedures, and juggle competing priorities

Key Responsibilities

Development & Fundraising Support

• Support fundraising campaigns and donor stewardship activities
• Assist with grant proposal development and reporting
• Maintain donor and funder records in Salesforce
• Prepare development reports and presentations

Operations & Administration

• Coordinate internal workflows and project timelines
• Support meetings, documentation, and office logistics
• Manage incoming correspondence and records

Communications & Stakeholder Engagement

• Coordinate partner outreach and event communications
• Support webinars, events, and community initiatives

What You’ll Need:

● Extremely detail-oriented self-starter – you pay attention to detail and thoroughly

check work.

● Demonstrated ability to manage competing priorities, navigate ambiguity, and identify practical solutions in a fast-paced environment.

● Strong verbal and written communication skills to work with a variety of

communication styles.

● Experience with basic financials – budgets, profit & loss statements/statements of

financial activity, grant accounting.

● Strong skills with Microsoft/Google software suites (Excel, Word, PowerPoint,

Google Sheets, Google Docs, Google Forms).

Preferred Experience:

● 2+ years of administrative and/or non-profit program experience

● Experience maintaining CRM databases; Salesforce experience strongly preferred

● Advanced proficiency with Excel and/or Google Sheets, including data analysis, reporting, and spreadsheet management

Physical Requirements

The physical requirements listed are representative of those that must be met to

successfully perform the essential functions of the job. Reasonable accommodation may

be made to enable individuals with disabilities to perform the essential functions.

● Sit, bend, and reach with hands and arms.

● Lift approximately 20-25 lbs. on occasion.

● Stand and move throughout the office.

● Have consistent and reliable attendance.

● Interpret a variety of instructions furnished in written, oral, diagram, or schedule

form.

● Work under pressure with changing, ambiguous priorities.

● Communicate effectively and promptly to clients or employees of the organization.

● High level of manual dexterity to adeptly type and use computer equipment.

● Follow written and oral instructions and procedures.

TO APPLY

Please email your CV, cover letter, and three references to [email protected]. Include “Project Coordinator” in the subject line of your email.

Ability to successfully pass a background check for all candidates who receive a contingent offer.

We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.

Pay: $70,000.00 - $72,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Development and Operations: 2 years (Required)

Location:

• San Francisco, CA 94108 (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in San Francisco, CA 94108