Project Coordinator

Description:

We are seeking an individual who is passionate about the electrical design and construction industry and who wants to contribute to our company growth.

ROLE AND RESPONSIBILITIES

This role is responsible for providing a range of general clerical, purchasing and project support to the project team at our office in Yaphank.

Project Support

• Order materials, tools, and supplies.
• Track project consumables.
• Maintain tool inventory & coordinate tool rentals.
• Maintain up to date job list.
• Update panel schedules. o Complete detail books and O&M manuals.
• Plot plans as needed. o Process submittals, permits, and service applications. o Request certificates of insurance.

Purchasing

• Assist Purchasing and Project Manager in the administration of material procurement.
• Enter new jobs and work orders into the computer software system.
• Enter change orders.
• Run weekly job PM reports. o Prepare and update PO’s and Subcontracts.
• Close outstanding PO’s and work orders.

General Administrative

• Answer incoming phone calls and greet visitors.
• Receive and distribute mail and deliveries.
• Prepare folders, letters and documents as requested.
• Filing project documents.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High School Diploma or equivalent.
• Two (2) years of administrative support experience or a combination of related education and equivalent work experience preferred.
• Knowledge of Construction Industry, Electrical Contracting or Building Trades preferred.
• Intermediate skills in Microsoft Word and Excel with ability to learn internal software system.

KEY COMPETENCIES

• Excellent organizational skills.
• Strong attention to detail and problem-solving skills. o Self-starter and able to work independently and in a team environment.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage multiple responsibilities.
• Ability to meet daily deadlines.
• Positive attitude, along with maturity and dependability.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person