Project Coordinator

JobProject Coordinator Specialist

Career Development Position

Company: Phase Engineering, LLC
Reports To: Business Operations Coordinator

About This Opportunity

Phase Engineering seeks a Project Coordinator Specialist for a role designed as the foundation for a long-term career in environmental consulting operations. This position offers a clear pathway to advancement into our Business Operations Coordinator role based on performance. We are looking for someone who wants to build deep expertise and grow with our company rather than jump from job to job.

Core Responsibilities

· Set up and maintain project folders following established protocols and manage project documentation

· Coordinate with clients, site contacts, and internal teams to collect required documents and questionnaires

· Request and follow up on boundary confirmations and project-specific information

· Create and configure projects in Quire project management software using appropriate templates

· Organize documentation including title commitments, surveys, contracts, and regulatory materials

· Review documents for completeness and accuracy, ensuring compliance with procedures

Your Career Path

As you master the PCS role, you will progressively take on Business Operations Coordinator responsibilities including client quoting, proposal development, vendor management, and independent client relationship management. Our strongest performers have advanced into leadership roles managing projects from proposal through delivery and mentoring newer team members.

Ideal Candidate

You are an excellent fit if you take pride in accuracy, enjoy mastering processes and systems, value stability and long-term growth, prefer clear procedures, and seek a career path rather than just a paycheck.

Required Qualifications

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent written and verbal communication skills

· Meticulous attention to detail and commitment to accuracy

· Strong organizational and time management abilities

· Ability to follow detailed procedures consistently

· Professional demeanor working with multiple stakeholders

Preferred Qualifications

· 1-3 years experience in real estate, environmental consulting, property management, or related fields

· Familiarity with real estate documents (contracts, surveys, title commitments, plats)

· Experience with document management systems or databases

· Understanding of real estate transactions or environmental due diligence

What We Offer

· Structured career pathway with promotion from within based on performance

· Comprehensive training and mentorship from experienced operations leaders

· Collaborative, team-oriented culture with clear procedures and systems

· Industry-specific expertise that becomes increasingly valuable over time

Compensation & Benefits

· Salary: $40,000 - $50,000 annually (based on experience)

· Full-time, in-office position | 40-45 hours/week

· 401(k) with company matching

· Health, dental, and vision insurance

· Life insurance and AD&D

· Health savings account

· Paid time off

· Flexible schedule Overview

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Retirement plan
• Tuition reimbursement

Work Location: In person