Project Coordinator

Job Summary

Stuart Pro Heating & Air is looking for an experienced and motivated New Construction Coordinator to join our growing team in Buford, GA.

At Stuart Pro, we believe in building lasting value through strong relationships, dependable service, and a commitment to consistently meeting our customers’ needs. As a family-owned and award-winning HVAC company, we are dedicated to continued growth while creating a workplace where our employees can build successful careers and support their families.

We take pride in having a team-oriented, positive, and professional work environment where dedication, accountability, and teamwork are valued. As we continue to grow, we are looking for someone who is organized, dependable, detail-oriented, and ready to play an important role in our New Construction operations.

Duties

• Manage Pre-construction/Construction items for HVAC equipment and services.
• Communicate with Clients, Builders, Project Manager and Inter Office Members via Email, Phone, and Text.
• Scheduling HVAC projects (using Outlook calendar, Aptora/TOM software, Web-Based Programs)
• Mechanical Permitting throughout multiple Jurisdictions.
• Create service work orders in (Aptora/TOM software) with adherence to scope of work and job specifications.
• Review material notes and take offs for accuracy.
• Monitor schedule and maintain updates.
• Maintain job billing calendar and prepare billing documents
• Attend scheduled meetings
• Build relationships through open communication.
• Maintain excellent customer relations with the highest degree of courtesy and professionalism

Requirements

• Minimum of 3+ years of experience in office management, administrative support, customer service, project coordination, scheduling, front desk, clerical, or similar roles with strong organizational skills
• Must be local to the area and willing to be fully on-site in Buford, GA
• Computer skills are a must: proficiency in MS Office (Outlook, Excel, Word)
• Proficient in web-based programs, VMS's, CRM's, or similar
• Strong communication skills (written and verbal) and excellent phone etiquette
• Attention to detail, strong work ethic, team player, and positive attitude
• Flexible, adaptable, and self-motivated
• HVAC knowledge or experience is strongly preferred, but is not required

Schedule

• Mon-Thurs 8a-5p & Fri 8a-4p

Benefits:

• 401(k) matching (after 1 year of service)
• Dental insurance
• Health insurance
• Vision Insurance
• Paid Time Off
• 8 PAID Holidays
• Company provided Life Insurance Policy
• Employee Referral Program
• Community Involvement Opportunities

**This is a direct, W-2 opportunity; we are not offering 1099 or C2C for this role at this time. We are only accepting direct applicants at this time; we are not accepting any 3rd party applicants. Candidate submissions sent by outside recruiters or staffing agencies will be rejected.

We are a drug free workplace and an equal opportunity employer; we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other status protected under federal law.

Pay: From $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person