Project Coordinator

Company: Unitek Insulation, LLC

Position Summary:

The Project Coordinator supports the daily operations of construction projects by providing administrative, logistical, and organizational assistance to Project Managers and department leadership. This role ensures effective workflow, accurate documentation, and timely completion of project-related tasks.

Duties and Responsibilities:

• Assist with day-to-day organization and workflow tasks to support project and office operations.
• File and maintain air monitoring reports and related compliance documentation.
• Scan, file, and track Department of Health (DOH) notification receipts.
• Process daily reports, timesheets, and leave requests; ensure timely submission in ADP and accuracy.
• Maintain and update certification logs for employees and projects.
• Prepare, organize, and complete project closeout documentation.
• Coordinate off-island travel arrangements for field crews and office personnel.
• Assist the Manager with waste profiling, manifest preparation, and related documentation.
• Occasional on-site participation in project visits.
• Support Managers and Project Managers with daily administrative or project tasks as needed.
• Document all related project activities and complete required forms, logs, and reports.
• Monitor and maintain office supply inventory; coordinate replenishment as needed.
• Perform other duties as assigned to support project efficiency and team needs.
• In addition, each Project Coordinator will be responsible for unique project-specific or department-specific tasks assigned based on project requirements or specialized functions. (i.e.Process employee badging and access passes, process project submittals, assist with purchasing or supplies and equipment, pre-construction coordination)

Knowledge, Skills, Abilities & Other Characteristics:

• Excellent verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• High proficiency in Microsoft Word, Excel & Outlook required.
• Ability to learn company procedures, terminology, and product codes quickly.
• Ability to manage multiple tasks, meet deadlines, and priorities in a fast-paced environment.
• Strong problem-solving and follow-through skills.
• Good time management.
• Ability to adapt to different work scenarios and personalities.
• Demonstrated reliability, including regular and predictable attendance and punctuality.
• Ability to maintain a positive, respectful, and professional demeanor and conduct oneself with integrity.
• Knowledge of military procedures and project requirements preferred.
• Knowledge of Timberline or similar construction/project accounting software preferred.

Education, Training, and Experience:

• High school diploma or equivalent required.
• Valid driver’s license required.
• Prior experience in construction industry or related field preferred.

Benefits:

• Competitive compensation package
• Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching
• Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance
• Time off and Work-Life Balance: Paid holidays & PTO
• Professional development opportunities

About Us:

Founded in 1986, Unitek Insulation is a trusted leader in hazardous material abatement and remediation across Hawaii. With nearly four decades of experience, we proudly serve industrial, commercial, healthcare, maritime and government clients, helping to create a cleaner, safer environment for the community.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.