Project Coordinator

Job Purpose

The Project Coordinator provides day-to-day support to the Project Management team throughout the procurement lifecycle. This role is responsible for coordinating sourcing activities, managing project documentation, supporting tender processes, and ensuring the smooth execution of procurement projects.

In addition, the Project Coordinator will take sole responsibility for coordinating all site deliveries, installation logistics, and on-site activities, acting as the primary liaison between suppliers, logistics providers, site teams, and clients to ensure successful project execution.

Key Responsibilities:

1. Project Management Support

Support Project Managers in the delivery of multiple hospitality procurement projects by:

• Assisting with sourcing activities and supplier identification.
• Preparing Requests for Quotation (RFQs) and tender documentation.
• Coordinating supplier communications throughout the tender process.
• Assisting in the commercial and technical evaluation of supplier quotations.
• Preparing comparison schedules and recommendation reports.
• Supporting budget tracking and procurement schedules.
• Following up with suppliers on quotations, samples, production status and documentation.
• Maintaining accurate project records, procurement trackers and filing systems.
• Preparing purchase documentation and project administration as required.

2. Tendering & Procurement Administration

• Coordinate RFQ issuance and supplier responses.
• Conducting clarification process with suppliers to ensure quotations comply with project specifications.
• Prepare tender evaluation spreadsheets.
• Assist Project Managers in supplier recommendations.
• Maintain approved supplier databases.
• Support contract documentation and purchase order administration.
• Coordinate sample requests and approval tracking.

3. Site Delivery & Installation Coordination (Primary Responsibility)

The Project Coordinator will have sole responsibility for coordinating all site-related logistics, including:

• Planning and coordinating all project deliveries to site.
• Liaising with clients, contractors, warehouse teams and logistics providers.
• Scheduling deliveries in accordance with construction programmes.
• Monitoring delivery status and resolving site logistics issues.
• Coordinating installation schedules where applicable.
• Managing delivery documentation, Goods Received Notes (GRNs) and handover records.
• Ensuring suppliers comply with site access procedures and delivery requirements.
• Following up on damaged, missing or incomplete deliveries.
• Maintaining accurate delivery status reports.
• Supporting practical completion and defect rectification activities.

4. Project Coordination

• Attend project meetings and record meeting minutes.
• Follow up on action items and deadlines.
• Coordinate communication between internal departments and external stakeholders.
• Assist with project reporting.
• Monitor project schedules and highlight risks to the Project Manager.
• Support quality assurance and document control processes.

5. Professional Development

To support long-term career development, the Project Coordinator will:

• Attend all Thailand-based project meetings.
• Participate in selected regional project meetings whenever possible.
• Observe client presentations, procurement reviews and supplier negotiations.
• Gain exposure to procurement strategy, commercial evaluations and project planning.
• Develop the knowledge and skills required to progress into a Project Manager role.

Qualifications:

• Degree or Diploma in Business, Procurement, Supply Chain, Hospitality, Engineering or a related field.
• 2–5 years' experience in project coordination, procurement or construction support.
• Strong administrative and organisational skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail and ability to manage multiple priorities.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Office, particularly Excel.
• Experience with procurement or ERP systems is advantageous.
• Experience in hospitality, FF&E, OS&E or construction projects is preferred.

Job Type: Full-time

Pay: 20,000,000₫ - 24,000,000₫ per month

Work Location: In person