Project Coordinator

Project Coordinator (Remote)

🏠 100% Remote | 🕒 Full-Time | 💰 Up to USD $7/hour | 🌵 Arizona Time Zone

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📩 Application Instructions (Please Read Before Applying)

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/VnbjSbgN7hQc

Subject Line Format

Jobstreet Applicant | Project Coordinator | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.
• Only applications received via email using the required subject line will be considered.
• The Aptive Assessment must be completed as part of the application process.
• Resumes must be submitted in PDF format.
• Only shortlisted candidates will be contacted.

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Description

Our client is a workspace solutions company specializing in the design, specification, and delivery of commercial furniture and interior environments. As projects move from sale to installation, the Project Coordinator serves as the operational backbone — managing pricing, quoting, vendor communication, order placement, shipment tracking, and invoicing to keep every project on time and on budget.

This is a detail-intensive coordination role that sits at the intersection of sales, design, project management, and vendor operations. You will collaborate daily with internal teams and external manufacturer partners, and your accuracy and follow-through will directly impact client satisfaction and project outcomes.

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Key Responsibilities

Pricing and Quoting

• Request and obtain accurate pricing from manufacturers and vendor partners
• Prepare detailed quotes for internal review and client presentation
• Update and revise quotes as project scope or product selections change
• Verify product details, lead times, and availability before finalizing any pricing

Order Processing and Documentation

• Create purchase orders and submit product orders to manufacturers
• Review order acknowledgements for accuracy in quantities, specifications, lead times, and pricing
• Track all orders from placement through shipment, proactively addressing delays or discrepancies
• Maintain complete and accurate project documentation including quotes, POs, acknowledgements, tracking information, and change updates

Project and Team Coordination

• Collaborate daily with Sales, Project Managers, and Designers to support project needs and timelines
• Communicate proactive status updates on orders, lead times, and product availability
• Assist the team with administrative and coordination tasks needed to keep projects on track
• Support logistics planning by providing timely order information and shipment details

Issue Resolution and Punch-List Support

• Monitor punch-list items in partnership with Project Managers
• Ensure corrective products are ordered quickly and accurately when issues arise
• Track resolution progress through to completion and confirm client satisfaction

Invoicing and Financial Accuracy

• Generate accurate invoices based on final order details and project data
• Confirm product quantities and pricing align with client agreements and order acknowledgements
• Support the Accounting team with documentation or clarifications as needed

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Required Qualifications

Experience and Background

• Experience in project coordination, commercial furniture or interior product operations, or a closely related field is preferred
• Familiarity with order-entry workflows, vendor management, or procurement processes is a strong advantage
• Experience working with manufacturers, lead times, and product acknowledgements is a plus
• Background supporting cross-functional teams in a fast-paced project environment

Skills and Attributes

• High attention to detail. Pricing, quantities, and specifications must be right every time — errors here have downstream consequences for clients and projects.
• Strong organizational skills. You manage multiple open projects simultaneously without losing track of any.
• Proactive communicator. You surface issues and provide updates before people have to ask.
• Strong problem-solving instincts. When an order is delayed or a discrepancy surfaces, you move quickly to identify the resolution and communicate clearly.
• Team-oriented. You work closely with Sales, Design, Project Management, and Accounting — your success depends on theirs.

Tools

• Microsoft 365 (Outlook, Excel, Word, Teams) — required
• Order-entry or project management software — familiarity is a plus; training provided
• Reliable high-speed internet and a professional remote workspace

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Work Details

• Schedule: Full-time, Monday through Friday
• Location: Flexible hybrid (in-office and remote)
• Environment: Fast-paced, team-oriented, with consistent communication and follow-through expected
• Collaboration: Works closely with Sales, Project Managers, Designers, vendors, and clients throughout the project lifecycle

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What We Offer

• Up to $7/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

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Please Note:
This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.

📩 Application Update

Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.

If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.

Thank you for considering Remote Raven, and we wish you all the best in your job search.