Project Coordinator

Job Summary

We are seeking a dynamic and highly organized Project Coordinator to join our team! In this vital role, you will serve as the central hub for project management, ensuring seamless communication, efficient workflow, and timely completion of projects. Your proactive approach and exceptional organizational skills will help drive project success from initiation through delivery. This paid position offers an exciting opportunity to develop your administrative expertise while supporting diverse teams and initiatives. If you thrive in fast-paced environments, excel at multitasking, and possess strong technical proficiency, we want to hear from you!

Responsibilities

• Coordinate project schedules, timelines, and deliverables to ensure all milestones are met on time
• Facilitate communication between team members, clients, and stakeholders through phone, email, and meetings
• Maintain detailed project documentation, including reports, spreadsheets, and tracking logs using productivity software such as Microsoft Office and Google Workspace
• Manage office operations related to project activities, including filing, data entry, and record keeping
• Assist with client communication by providing updates, answering inquiries, and supporting customer service efforts
• Support calendar management for project timelines and meetings using calendar tools
• Utilize technical skills such as QuickBooks for basic bookkeeping tasks related to project budgets and expenses

Qualifications

• Proven experience in office management or administrative support roles with clerical experience including data entry and filing
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with spreadsheets for tracking project data
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone communication skills with professional phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are a plus to support diverse client interactions
• Experience with office equipment such as multi-line phones and front desk operations preferred
• Knowledge of bookkeeping software like QuickBooks is advantageous for budget tracking
• Demonstrated ability to handle confidential information discreetly while maintaining high accuracy in proofreading and document review

Join us in this energetic role where your organizational talents will keep projects on track while supporting our team’s success! We value proactive individuals who are eager to contribute their skills in a collaborative environment. This is a paid opportunity designed to foster growth—perfect for those looking to expand their administrative expertise while making a meaningful impact.

Pay: $57,100.00 - $68,900.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Parental leave
• Vision insurance

Work Location: Remote