Project Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist Project Managers in obtaining shop drawings from manufacturers, suppliers, and subcontractors.
• Prepare, log, and submit shop drawings to the General Contractor, Owner, and Consultants for review.
• Track approvals and distribute approved shop drawings and all project-related documentation to manufacturers, suppliers, and subcontractors.
• Prepare, issue, and manage Requests for Information (RFIs), ensuring clear communication and timely follow-up.
• Distribute change notices and change orders to subcontractors and suppliers; upon approval, circulate to the project team and update cost projections, drawings, and required accounting records.
• Enter change orders and maintain accurate records within project and accounting systems.
• Prepare and print monthly cost reports for Project Managers.
• Prepare and update Work-in-Progress (WIP) forecast sheets on a monthly basis.
• Copy, organize, and distribute drawings, specifications, and change documentation as required.
• Manage and issue project deficiency and punch lists, ensuring proper tracking and close-out.
• Prepare, coordinate, and maintain commissioning documentation and project-specific quality control forms.
• Obtain drawings and specifications from clients and distribute them to subcontractors as required.
• Provide administrative and technical support to Project Managers, Project Teams, and Site Superintendents.
• Attend site meetings and visit job sites as required to support project execution.
• Participate in company operational meetings, including project delivery meetings, staff meetings, and project status review meetings.
• Participate in ongoing training seminars and courses; associated costs will be covered or reimbursed by the company.

EXPERIENCE, SKILLS & KNOWLEDGE

• Degree or diploma in Construction Management or a related field is preferred.
• Minimum 5 years of experience working on commercial or institutional construction projects in Ontario.
• Ability to read, understand, and interpret construction drawings and specifications.
• Experience with CAD software is preferred.
• Proficiency with Bluebeam is an asset.
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Project).
• Experience with project or construction management software is an asset.
• Familiarity with Accubid and change order software is an asset.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Resourceful, detail-oriented, and proactive with a strong sense of urgency.
• Team-oriented mindset with the ability to build effective working relationships at all organizational levels.
• Valid driver’s license and ability to travel to job sites as required.

TRAVEL REQUIREMENTS

• Travel requirements for this position may range from 10% to 60%, depending on project needs.

Job Type: Full-time

Pay: $43,970.52-$60,000.00 per year

Job Type: Full-time

Pay: $43,073.76-$60,000.00 per year

Work Location: In person