Project Coordinator

Do you work 5 days a week and prefer a 4-day work week? If so, we want to hear from you!

This job requires U.S. work authorization.

This position allows all levels of experience.

Overview:
Employees are our greatest resource in working towards a bright future. It takes an exceptional team of project coordinators workingbehind the scenes to help solve complex problems and build capacity for the future.

Smyth Industries is currently searching for an individual with Water Infrastructure Industry experience as a Project Coordinator to help enhance our current team. We provide full-service electrical, civil, manufacturing, engineering and general contracting services for the water and reclamation industry.

The ideal candidate will foster teamwork and create a positive work environment in a fast-paced industry, while helping our Arizona clients engineer, rehabilitate, manufacture and construct water distribution and treatment infrastructure.

If you are looking for an organization who invests in their employees, has a culture of community and belonging that allows their people to be their best, and allows you to bring your authentic self to work while achieving purpose-driven work, then we need inspired people like you to join us in our pursuit of building the future.

About Us:
Smyth Industries, Inc. has been serving the water and reclamation industry throughout Arizona and the Southwest since the company’s inception as Smyth Steel Manufacturing in 1980. We’ve grown from our steel tank fabrication and specialty manufacturing origins, into a full-service water and reclamation industry General Contractor specializing in end-to-end solutions including Storage Tanks, Pump and Water Wells, Pressure and Surge Vessels, Industrial Coatings, Electrical and Controls, and Engineering.

We're proud of what we build but we're even prouder of the people who build it.

Benefits:
We offer competitive pay and a comprehensive benefit package that includes, 401K, Medical Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Holiday Pay, Short and Long-Term Disability, Life insurance, and Monday-Thursday (4 days/10-hour days).

In your job, you will have the ability to make a difference in the water and reclamation industry by:

Scope: Under supervision, the Project Coordinator provides administrative and project coordination support to project managers, engineers, and project teams throughout the construction project lifecycle for the municipal water and reclamation industry. The position focuses on maintaining accurate project information, coordinating documentation and communication, tracking deadlines and action items, and supporting day-to-day project administration. Success in this role is driven by strong Microsoft Office skills, organization, attention to detail, communication, and the ability to learn company processes and project management systems. Previous construction or project coordination experience is beneficial but is not required. Support and adhere to Smyth Industries Policies and Procedures, Safety Compliance, and Values.

Essential Duties and Responsibilities:

Project Administration & Coordination: Assist project teams with schedules, project documentation, correspondence, meeting coordination, and day-to-day administrative needs | Create, maintain, and update project trackers, logs, reports, spreadsheets, and other working documents | Prepare meeting agendas and minutes, identify action items, owners, and due dates, and support follow-up through completion | Maintain organized project files and document control in accordance with established company and project requirements.

Document Control & Project Support: Prepare and route submittals, RFIs, drawings, specifications, and other project documents for review and approval under established processes | Track document statuses, deadlines, comments, and required follow-up and provide updates to project managers and engineers | Review work for completeness, formatting, accuracy, and consistency before distribution | Prepare professional correspondence, status reports, presentations, and project documentation using Microsoft Office applications.

Communication & Coordination: Coordinate with project managers, engineers, field staff, procurement, vendors, clients, and other stakeholders to gather required information | Communicate project information and status updates to appropriate team members | Support meeting coordination and follow-up activities | Assist project teams with maintaining clear and timely communication throughout the project lifecycle.

Procurement, Systems & Process Improvement: Support procurement and material tracking by maintaining accurate records and communicating status information to the project team | Learn and use company systems and project management software, including Procore and Microsoft Project, as assigned | Support continuous improvement by following established procedures and identifying opportunities to improve administrative workflows.

Minimum Qualifications: Associate's or bachelor's degree from an accredited college or university | High level of proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and PowerPoint | Demonstrated ability to create professional spreadsheets, trackers, reports, presentations, and written documents | Strong computer skills and demonstrated ability to learn new software and systems | Excellent organizational and time-management skills with the ability to manage multiple assignments and changing priorities | Strong attention to detail and accuracy | Strong written and verbal communication skills | Ability to follow established processes, take direction, and independently follow assignments through completion | Valid driver's license and ability to legally operate a company vehicle | Ability to pass pre-employment drug screening | Ability to physically perform required duties, which may include bending, lifting or carrying up to 50 pounds, squatting, climbing ladders, working in confined spaces, working outdoors, or standing for prolonged periods | Ability to wear company-supplied Personal Protective Equipment as applicable | Ability to work comfortably around construction sites and industrial equipment | Advanced proficiency in Microsoft Office Suite is a primary qualification for this position and may be evaluated through a skills assessment as part of the interview process.

Preferred Qualifications: Previous professional office or administrative experience | Familiarity with Procore, Microsoft Project, or similar software | Familiarity with construction, engineering, municipal water, or reclamation environments.

Competencies: Demonstrates Adaptability: Handles day-to-day work challenges confidently, adjusts to multiple demands, shifting priorities, ambiguity, and rapid change, and demonstrates flexibility and resilience | Uses Sound Judgment: Makes timely, practical, and sound decisions and knows when to escalate questions or risks | Shows Work Commitment: Sets high standards for performance, follows through on assignments, and works efficiently to meet deadlines | Teamwork: Collaborates effectively, builds positive working relationships, communicates clearly, and supports common project and team goals | Commits to Quality: Produces accurate, complete, and professional work, follows established standards, and looks for opportunities to improve efficiency and consistency.

Disclaimers: Duties may be modified at any time. Employment is at-will. Pre-employment drug screening may be required. Smyth Industries is an Equal Opportunity Employer.