Project Coordinator

Job Overview

Crown Communications is seeking a dependable and organized Project Coordinator to support our construction and telecommunications projects. This position will assist with coordinating daily project activities, maintaining project documentation, communicating with field personnel and management, and helping ensure projects stay organized and on schedule.

The ideal candidate is detail-orientated, able to manage multiple priorities, and comfortable working in a fast-paced construction environment. Responsibilities may include tracking project process, preparing and maintaining documentation, coordinating schedules, assisting with purchase orders and material needs, communicating project updates, and providing general administrative support to the project team.

We are looking for someone who is reliable, proactive, communicates well, and is willing to learn and grow with the company.

Duties

• Coordinate daily project activities between office staff, field crews, subcontractors, and management.
• Review, update, organize, and maintain project as-built documentation to ensure all field changes and completed work are accurately recorded.
• Maintain organized project files, reports, and documentation.
• Prepare and track orders, material requests, and job-related expenses.
• Communicate project updates, changes, and scheduling needs to the appropriate team members.
• Collect and organize field paperwork, photos, and other required documentation.
• Assist with customer and subcontractor communication as needed.
• Track project requirements and help ensure required documents are submitted on time.
• Maintain accurate spreadsheets and project tracking logs.
• Follow up on outstanding project items and help resolve scheduling or documentation issues.
• Provide administrative support to Project Managers and company management.
• Perform additional project related duties as assigned.

Experience

Proficiency in Adobe Acrobat and Microsoft Excel is required for this position. Candidates should be comfortable creating, editing, and managing PDF documents and using Excel for project tracking, data entry, reports, and maintaining spreadsheets. Previous experience in project coordination, construction administration, telecommunications, or a related field is preferred. The ideal candidate should have strong organizational and communication skills, be detail-orientated, and able to manage multiple projects, deadlines, and documentation accurately. Experience with Microsoft Word and Outlook is also preferred.

Pay: $22.00 - $25.00 per hour

Expected hours: No more than 40.0 per week

Work Location: In person