Project Coordinator

Key Responsibilities

• Work Order and Project Planning
• Review work orders, BOQs, sign schedules, quantities, specifications, delivery dates, and installation locations.
• Prepare project schedules and track milestones, pending approvals, and deadlines.
• Maintain project-wise records of orders, revisions, and progress.
• Client and Design Coordination
• Coordinate with clients, consultants, and site teams for drawings, artwork, dimensions, chainages, and approvals.
• Ensure approved designs and the latest drawing revisions reach the production team.
• Record changes in scope or quantities and obtain approval before execution.
• Material and Purchase Coordination
• Coordinate requirements for aluminium sheets, reflective sheeting, steel sections, poles, fasteners, paint, and other materials.
• Follow up with purchase teams and suppliers on availability and delivery.
• Flag material shortages that may affect production schedules.
• Production Coordination
• Track fabrication, surface preparation, painting, reflective sheeting application, printing, assembly, and packing.
• Monitor planned versus actual production and report delays.
• Coordinate priorities with production supervisors to meet project deadlines.
• Quality and Documentation
• Coordinate inspections against approved drawings, work order specifications, and applicable project requirements.
• Collect inspection reports, material test certificates, warranty documents, and approval records.
• Follow up on defects, corrections, and rework before dispatch.
• Dispatch and Site Coordination
• Arrange dispatch with stores and logistics teams based on site readiness.
• Verify quantities, packing lists, delivery challans, and transport details.
• Coordinate site receipt, installation schedules, shortages, damage reports, and pending work.
• Billing and Project Closure
• Provide accounts with dispatch records, acknowledged challans, measurements, and completion documents for billing.
• Track extra work and quantity variations with supporting approvals.
• Compile handover records and follow up on outstanding project documents.

Daily / Weekly Reporting

Maintain a project tracker showing:

• Ordered, manufactured, dispatched, installed, and pending quantities.
• Drawing approvals and material availability.
• Production and dispatch schedules.
• Delays, issues, responsible persons, and target resolution dates.
• Billing documentation and project closure status.

Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Ability to commute/relocate:

• Navi Mumbai, Maharashtra 400705: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person