Project Coordinator

We’re looking for an experienced and motivated Project Coordinator to lead project information flow and focus on communication, tracking, documentation, and administrative processes. You’ll be the critical link between clients, vendors, subcontractors, and field teams—ensuring timelines stay on track.

What You’ll Do

Preconstruction Support

• Assist with bid package preparation
• Track permits and approvals
• Coordinate subcontractor information
• Collect insurance certificates and licenses
• Set up project files and systems

Project Execution

• Prepare subcontract agreements
• Issue purchase orders
• Manage change order logs
• Maintain contract documents
• Track executed contracts
• Maintain document management systems
• Manage drawing revisions
• Issue updated plans/specifications
• Ensure current documents are distributed
• Schedule meetings and distribute meeting minutes
• Track RFIs (Requests for Information)
• Track submittals
• Follow up on outstanding approvals
• Coordinate communication between:
• Owners
• Architects
• Engineers
• Subcontractors
• Internal project team

Schedule Management

• Track milestones
• Notify PMs of upcoming deadlines
• Monitor long-lead procurement items

Financial Tracking

• Insurance tracking
• Bond tracking
• Certified payroll collection
• License verification
• Safety documentation management
• Enter commitments into ERP system
• Track vendor compliance documents
• Support month-end reporting
• Track subcontract commitments
• Help process owner pay applications
• Collect subcontractor pay applications
• Job status reports
• Contract logs
• Cost reports
• Aging reports
• Change order reports
• Monitor budget reports

Closeout

• Collect warranties
• Assemble O&M manuals
• Track punch list completion
• Compile closeout documents

Project & Preconstruction Support

• Provide administrative support to the preconstruction team, including document coordination, bid form completion, and subcontractor outreach.
• Assist with gathering and organizing compliance-related documentation as required.

Safety & Compliance Support

• Ensure job sites and offices have required postings and notices in coordination with project and safety teams.

Requirements

• Proven experience in project administration and/or coordination.
• Strong organizational and time-management skills with attention to detail.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with office software and basic technology systems.
• Professional demeanor with a service-oriented mindset.
• Ability to multi-task.

What We Offer

• Competitive salary
• 401(k) Retirement Plan
• Company paid Health, Dental, Vision Insurance
• Term Life & AD&D Insurance
• Paid Time Off
• 11 Paid Holidays
• 1 Paid Volunteer Day
• A chance to grow your career while building a better community

Equal Employment Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.