Project Coordinator

Job Overview

We are seeking an energetic and highly organized Project Coordinator to join our dynamic team. In this vital role, you will serve as the central hub for project execution, ensuring seamless communication, efficient workflow, and timely delivery of project milestones. Your proactive approach and exceptional organizational skills will drive project success while maintaining excellent client and team relationships. This paid position offers an exciting opportunity to develop your project management expertise within a collaborative environment that values innovation and dedication.

Duties

• Coordinate project activities, schedules, and resources to ensure timely completion of deliverables
• Communicate effectively with clients, team members, and stakeholders via phone, email, and meetings to provide updates and gather necessary information
• Manage documentation including project plans, reports, spreadsheets, and correspondence using productivity software such as Microsoft Office and Google Workspace
• Track project progress through detailed data entry, filing, and maintaining accurate records of all project-related information
• Assist with office management tasks such as calendar management, appointment scheduling, and handling multi-line phone systems to support smooth daily operations
• Support bookkeeping and invoicing processes using QuickBooks or similar accounting tools
• Proofread reports and communications to ensure clarity, accuracy, and professionalism

Requirements

• Proven experience in office management or administrative roles with strong clerical skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, spreadsheets, and data entry tools
• Excellent computer literacy with technical proficiency in productivity software and familiarity with office equipment such as multi-line phone systems
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional customer service skills with phone etiquette expertise and experience in client communication
• Bilingual abilities are a plus for supporting diverse teams and clients
• Previous experience in medical or dental receptionist roles or personal assistant positions is advantageous
• Ability to handle multiple responsibilities efficiently while maintaining a positive attitude
• Experience with bookkeeping or financial recordkeeping using QuickBooks is preferred

Join us as a Project Coordinator where your proactive spirit will propel projects forward while fostering positive relationships across teams. We’re committed to supporting your growth through a vibrant work environment that emphasizes collaboration, innovation, and excellence.

Pay: $53,400.00 - $64,400.00 per year

Benefits:

• Dental insurance
• Life insurance

Work Location: Remote