Project Coordinator

Project Coordinator

Salary DOE

This role at AMCI provides an exciting opportunity for an ambitious Project Coordinator to join a growing company working across a broad range of projects for a variety of automotive clients from luxury to mass market.

These projects will include media launches, experiential and test drive programmes, brand experiences, conferences, product launches and retailer training events in the UK, Europe and beyond. Budgets range from £10,000 to £1m.

As part of the Event Planning team you will work to support the client leads and project managers and depending on experience will be expected to take day-to-day responsibility for smaller events and specific elements within the planning and delivery of larger projects.

The ideal candidate will need to be self-motivated, comfortable working under pressure, have extremely good communication skills and a sharp attention to detail. A positive, flexible and adaptable attitude is paramount, as is an exceptionally organised, methodical approach and an ability to plan use of time well.

Whilst we have a flexible approach to working from home, this is a new role to support our new event space, Building 90, and therefore is full time in office. It will also involve working onsite at events so a willingness to travel and spend time away from home is essential. Generally, this is just for short periods of time and often UK based, however this may include travel overseas for several weeks.

Computer literacy vital, especially a strong knowledge of excel and powerpoint. A working knowledge of Microsoft 365 environment including TEAMS would be very useful.

Regular projects include:

• Experiential programmes designed to launch a new product to various internal and or external client audiences to educate and or inspire them about it. These dynamic events involve large numbers of cars (20-100) on a race track or the public road (or a combination of both)
• Training events for vehicle launches and brand boosts.
• Large scale chauffeuring programmes such as Wimbledon, London Fashion Week and the Goodwood Festival of Speed.
• Auto manufacturer racing or performance school experiences, events for invited or paying guests to experience the thrill of driving on a racing track.
• Media events offering travel, venue and in car experiences for members of the world’s media.
• Customer events, where we are tasked with designing and running in car and brand experiences that will excite and entertain potential customers with the hope they will buy a car.
• Public events that allow our clients brands to speak to new audiences.
• Conferences and awards events

Key Duties

• Supporting project managers with the delivery of projects / events; working to a project timeline
• Coordinating elements of event logistics and pre-event preparation as directed
• Researching venues and other event-specific 3rd party suppliers (caterers, hotels, florists etc) and creating proposals.
• Managing guest lists and liaising with attendees
• Liaising with freelance staff and 3rd party suppliers as required
• Managing smaller budgets for events – being always aware of and adhering to budgetary parameters
• Data management including rooming lists, chauffeuring schedules. Always GDPR compliant.
• Work closely with internal team to support event planning requirements as required including staff hotel bookings, event uniform preparation, creating loading lists and schedules
• Creating meeting agendas and minutes of meetings
• Support with delivery of events onsite including coordinating onsite freelance teams and or supporting with guest and logistics management

Key Skills

• Ability to manage multiple tasks simultaneously, set priorities, identify and address problems and meet deadlines
• Knowledge of working with Microsoft Office tools (Word, Excel, PowerPoint, TEAMS)
• Ability to grasp and deliver tasks quickly without compromising attention to detail

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted. [email protected]

Benefits:

• Company pension
• On-site parking
• Private medical insurance
• Work from home

Work Location: In person