Project Coordinator

Overview
We are seeking a detail-oriented and proactive Project Coordinator. The ideal candidate will play a crucial role in overseeing various projects from inception to completion, ensuring that all tasks are executed efficiently and effectively. This position requires strong organizational skills, the ability to manage multiple priorities, and a solid understanding of construction management processes.

Duties

· To manage the development, coordination and implementation of various projects throughout the Town, including building improvements, new construction, parks and recreation, and water and sewer projects.

· To work collaboratively with department managers, employees, vendors, engineers, funders, and other related parties to ensure that projects are progressing properly through design, bidding, approval and construction stages.

· To write and develop bid documents for projects and to assist with bid awards and management.

· To develop and maintain progress reports on projects, attend meetings, and communicate with necessary personnel and parties about project status.

· To write and develop project descriptions and support the development of grant proposals through research and data analysis if requested.

· To inspect all contracted building, excavation and other projects as they are completed and document progress; to report any performance or construction issues immediately to Town and Lead Engineer.

· To develop a thorough understanding of each project’s budget, funding mechanism and expenses to ensure that projects are fiscally sound, procurement policies are followed, and that receipts and expenditures are processed in a timely fashion.

· To prepare project documentation, supporting documents and assist with processing FEMA project claims, attend site inspections, and work with engineers and vendors related to Hurricane Helene.

· To coordinate the development of the Town’s Capital Asset Management Plan and Capital Improvement Plan.

· To assist with other requests as needed.

Skills

• Excellent computer skills including Word, Excel, Outlook and database software required.
• Ability to work autonomously and proactively and understand how to prioritize workflow.
• Read and to understand bid documents, architectural and engineering drawings and technical specifications for various projects.
• Strong communication skills for effective collaboration with diverse teams.
• Follow Town of Mountain City policies and procedures.

Minimum Qualifications:

Engineering background, experience in quality control or project management is strongly preferred. · Associate’s degree or related experience of 5 years or more similar position.

Reports to: City Recorder

Supervisory Responsibilities: None

Note: Position effective through June 30, 2027 and will be re-evaluated as to funding and outcomes for July 1, 2027.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Compensation Package:

• Weekly pay

Work Location: In person