Project Coordinator

Job Summary

The Project Coordinator will provide administrative, technical, and operational support throughout the project lifecycle, from project award and kickoff through execution and closeout. This position works closely with Project Managers and internal departments, including field operations, engineering, procurement, estimating, safety and accounting to help ensure project information, materials, documentation, schedules, and deliverables are coordinated effectively.

The Ideal candidate will have experience in a project-based environment involving water wells, pumping systems, industrial construction, engineering, municipal construction, engineering, municipal infrastructure, or a related technical industry and will understand how projects progress from initial award through completion.

Duties

• Assist Project Managers with coordinating assigned projects from project kickoff through closeout.
• Maintain project schedules, milestone dates, action items, and deliverable tracking.
• Coordinate communication and information between Project Managers, Engineering, Field Operations, Procurement, Estimating, Accounting, Safety, Vendors, Subcontractors and other Stakeholders.
• Assist with preparation, tracking and organizing of project documentation, including submittals, RFIs, change orders, purchase orders, specification drawings, contracts and closeout documentation.
• Track equipment and material requirements, purchase status, vendor lead times, and delivery dates and communicate potential delays to the Project Manager.
• Support project mobilization by helping coordinate required materials, equipment, documentation, and project information with field operations.
• Maintain organized and accurate electronic and/or physical project files.
• Assist with customers, engineering firm, vendor, and subcontractor communications as directed by the Project Manager.
• Support project cost tracking, invoicing, pay applications, and change-order documentation as assigned.
• Review project requirements and assist with identifying missing information, documentation, scheduling conflicts, or other issues that could affect project execution.
• Assist with technical submittal preparation and tracking through the approval process.
• Support the preparation of field books and ensure project information and scope requirements are communicated to operations personnel.
• Participate in project kickoff, progress, closeout meetings, and document action items as needed.
• Perform other project-related duties as assigned.

Requirements

• Strong organizational and project coordinating skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to maintain accurate project documentation.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to identify issues regarding escalation to the Project Manager.
• Ability to work effectively with project managers, engineers, field personnel, customers, vendors, and other stakeholders.
• Working knowledge of project lifecycle processes, including project kickoff, engineering/submittals, procurement, scheduling, field execution, startup, and closeout.
• Ability to work effectively with project managers, engineers, field personnel, customers, vendors, and other stakeholders.
• Working knowledge of project lifecycle processes, including project kickoff, engineering/submittals, procurement, scheduling, field execution, startup, and closeout.
• Ability to read and understand project plans, specifications, scopes of work, technical documentation, and/or drawings.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to learn and effectively utilize company project management and business systems.
• Valid driver's license.

Education & Experience

• High school diploma or equivalent requires; associate or bachelor's degree in construction management, engineering, business, project management, or a related discipline preferred.
• 3 years of project coordination, project administration, construction, engineering, industrial, or related experience.
• Previous experience in water wells, groundwater systems, pumping equipment, industrial construction, municipal infrastructure, engineering, or a similar technical project environment is strongly preferred.

Physical & Work Requirements:

• Ability to perform the essential functions of the position with or without reasonable accommodation.
• Prolonged periods of sitting and working on a computer.
• Ability to communicate effectively with office and field personnel.
• Ability to visit municipal and industrial worksites, vendors, and suppliers.
• Ability to travel and/or work outside normal business hours when project requirements warrant.

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person