Project Coordinator

We are currently unable to provide sponsorship for work permits or visas. Therefore, we can only consider candidates who already have the legal right to work in the UK.

Job Summary:
We are seeking a dynamic and highly organized Project Coordinator to join our team and drive the successful execution of diverse projects across our organization. In this role, you will serve as a vital link between project teams, stakeholders, and management, ensuring projects are delivered on time, within scope, and within budget. Your energetic approach and exceptional communication skills will foster collaboration, streamline processes, and help us achieve strategic objectives. This position offers an exciting opportunity to develop your leadership capabilities while managing complex projects in a fast-paced environment.

The projects are designed to support young people adults older people and families overcome disadvantages faced in the community. Through providing housing, care and support, regulated and unregulated care and developing rehabilitation methods which focuses on the twelve areas of need. You should have an excellent understanding of the criminal Justice, social care and housing sectors

Responsibilities

• Welcome people we support, visitors and partners to the office, ensuring a professional and friendly reception service.
• Coordinate participant registrations, referrals and appointments in line with policy and data security procedures.
• Maintain accurate records for the people we support and update electronic systems within required timescales.
• Assist in the recruitment and selection of staff and volunteers
• Review the timesheets of all staff ensuring accuracy
• Motivate and manage the team through regular one to one supervisions, team meetings and by modelling good practice
• Manage support worker diaries/rota’s, book appointments and support the effective allocation of people we support caseloads. This includes ensuring support provided, records updated are completed to standard and within acceptable timeframes
• Undertake disciplinary and grievance procedures as necessary
• Ensure work with people we support is tangible and leads to positive outcomes and support workers record this
• Ensure that support workers are monitoring the needs of people we support and monitoring the initial and further risk assessments against the person we are supporting and their support plan to ensure progress is being made
• Identify staff training needs and submit requests
• Under take regular audits of all areas of operations
• Ensure people we support charges are received and recorded accordingly
• Hold your own caseload
• Liaise with internal teams, external partners and stakeholders through phone, email and face-to-face communication.
• Process payments, purchase orders and petty cash transactions, ensuring accurate record keeping and reconciliations.
• Support the smooth day-to-day running of the office through effective administration and organisation.
• Promote the service through networking, marketing activities and engagement with people we support and partner organisations.
• Attend case conferences, joint assessments and meetings as necessary
• Manage complaints from people we support
• Review and update policies and procedures
• Develop and mange the assessment criteria to determine the suitability of referrals made for housing, care and/or support
• Take responsibility for safeguarding, accurate risk assessments and risk management
• Implement at all times equality and diversity throughout delivery
• Provide written monthly reports and statistical information as required
• To respect the confidential nature of the work ensuring data protection is equally up held
• To be on call and available on site when required in or in an emergency
• To promote and ensure the implementation and compliance with policies
• Keep incident reports up to date and actioned accordingly
• Identify health and safety issues and action in line with policy and procedure and keep health and safety records up to date and inline with regulations

Housing:

• Implement the warnings and exclusions policy where necessary
• Undertake evictions if these arise
• Undertake monthly property inspections on all properties
• Ensure that weekly property inspections are undertaken by support workers and that all health and safety requirements are met, and they are reporting and recording any actions and concerns promptly to you on a weekly basis
• Supervise the delivery of other services provided on site
• excellent understanding of housing law or willingness to learn

Care

• Excellent understanding of CQC regulations or willingess to learn
• Good demonstratable skill in domiciliary care

About You:

• You are organised, proactive and able to manage a varied workload effectively.
• You enjoy working with people and can build positive relationships with a wide range of people.
• You are comfortable working in a busy, target-driven environment.You can communicate professionally and confidently with the people we support, colleagues and partners.
• You are able to remain calm when dealing with challenging situations.
• You have a flexible approach to work and are willing to undertake training when required.You work well both independently and as part of a team.

Skills Required:

• Excellent communication and organisational skills.Strong IT skills, including Microsoft Office applications.Good working knowledge of administrative systems and processes.
• Ability to work to targets, deadlines and key performance indicators.
• Experience using computerised management information, diary management and email systems.
• Strong attention to detail with the ability to maintain accurate records.
• Effective problem-solving and time management skills.
• Ability to handle confidential information with professionalism and discretion.

Join us if you’re passionate about orchestrating complex projects with energy and precision! We value proactive leaders who thrive on collaboration and continuous improvement—help us turn ideas into impactful results!

Artificial intelligence can assist you during the application process, but every example and statement you include must be honest, accurate, and based on your own real experiences. If plagiarism is detected, meaning you present someone else’s ideas or experiences, or AI‑generated content, as your own, your application may be withdrawn, and internal applicants could face disciplinary action.

At CO safeguarding the welfare of all individuals including vulnerable adults and young people is a top priority, and we expect all staff to uphold this standard. All appointments follow Safer Recruitment Procedures, including a DBS check carried out at the appropriate level.
Please note: It is a legal offence to apply for a role involving regulated activity if you are on the Barred List.

Pay: £13.32 per hour

Expected hours: No more than 16.0 per week

Benefits:

• Casual dress
• Free parking
• On-site parking

Work Location: In person