Project Coordinator

Overview

We are seeking a dynamic and highly organized Project Coordinator to join our team! In this vital role, you will serve as the backbone of project execution, ensuring seamless communication, efficient workflow, and timely delivery of project milestones. Your proactive approach and exceptional organizational skills will help drive projects forward while maintaining excellent client and team relationships. This paid position offers an exciting opportunity to develop your administrative expertise within a collaborative environment committed to excellence and innovation.

Duties

• Coordinate project schedules, timelines, and deliverables to ensure all tasks are completed on time and within scope
• Facilitate communication between team members, clients, vendors, and stakeholders through phone, email, and meetings
• Maintain detailed project documentation, including reports, spreadsheets, and correspondence using productivity software such as Microsoft Office and specialized project management tools
• Manage office operations related to project activities, including filing, data entry, and record keeping using computer literacy skills
• Support client communication by providing timely updates, answering inquiries with professionalism and courtesy, and ensuring high-quality customer service
• Assist with billing processes by utilizing QuickBooks for invoicing and expense tracking
• Organize meetings, prepare agendas, take minutes, and follow up on action items to keep projects on track

Experience

• Proven experience in office management or administrative support roles with a focus on project coordination or similar responsibilities
• Strong proficiency in Google Workspace along with excellent spreadsheet management skills
• Familiarity roofing, siding, windows, doors, gutters is preferred
• Excellent organizational skills with a keen eye for detail in proofreading and data entry tasks
• Exceptional phone communication skills including multi-line phone systems and phone etiquette
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Prior experience in customer service or front desk roles demonstrating professionalism and strong interpersonal skills

Join us as a Project Coordinator to bring energy and precision to our projects! Your dedication will help us achieve outstanding results while developing your career in a fast-paced environment that values initiative, clarity, and teamwork.

Pay: $50,900.00 - $61,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Professional development assistance

Work Location: In person