Project Coordinator

PROJECT COORDINATOR

VisionPoint designs, installs and supports AV and collaboration systems for commercial, government and education clients across the Northeast. We have done this work for more than 20 years from our office in Newington, Connecticut. We are a WBENC certified woman-owned business.

JOB DESCRIPTION

We are seeking a Project Coordinator to join our project management team. This role keeps our AV integration projects organized from kickoff through closeout. You will schedule work, track equipment, keep project records current and keep clients and our teams informed. You will work alongside our Project Managers and learn how AV projects are built and delivered. This is a good fit for an organized professional who wants to grow a project management career.

Responsibilities

Project Setup and Scheduling

• Set up projects, milestones and tasks in our project management system
• Schedule engineering, installation and service work and track due dates
• Coordinate schedules with subcontractors, contractors and client site contacts
• Prepare kickoff meetings and record action items

Procurement and Logistics

• Prepare purchase requests and track equipment orders against installation dates
• Identify long-lead equipment early
• Coordinate receiving, staging and shipping with our warehouse
• Coordinate site access and insurance certificate requests

Documentation and Communication

• Keep project records, drawings and approvals current
• Post weekly project status updates
• Document change orders for Project Manager approval
• Send scheduling and logistics updates to clients as assigned
• Track open action items and follow up until closed

Quality Control and Closeout

• Schedule quality control checks before client handover
• Assemble closeout packages and hand completed projects to our Service team

Requirements

• 1+ years of project coordination, scheduling, logistics or operations administration experience, preferably in AV, IT, low-voltage or construction
• Strong organizational skills with attention to detail and follow-through
• Clear written and verbal communication
• Proficiency with Microsoft 365 and project management or CRM systems
• Ability to manage multiple projects with competing deadlines
• Willingness to learn AV technology, unified communications and construction drawings
• CAPM, Project+ or CTS certification is a plus but not required
• Associate or bachelor's degree preferred but not required with relevant experience

Compensation and Benefits

• Pay, based on experience
• Performance bonus opportunity based on project delivery and team objectives
• Medical, dental, vision, disability and supplemental insurance
• 401(k) retirement plan
• Paid time off and paid holidays
• Professional development and certification support

What You Can Expect at VisionPoint

Work on collaboration and AV systems for a range of commercial, government and education clients. Training in our tools, our process and the technology we deliver. A team that works in person and solves problems together. A clear growth path toward Project Manager.

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person