Project Coordinator

Job highlights

• Prepare,review,and manage essential shipping documents (eg,Bills of Lading,. packing lists,commercial invoices,and customs clearance paperwork). . Request freight quotes,evaluate shipping rates,and schedule pickups / deliveries . with third-party logistics (3PL) providers and freight forwarders. . .

We are seeking a detail-oriented, proactive Project Coordinator with 3 to 5 years of experience to join our team.
In this role, you will bridge the gap between operations, procurement, and client management. Your primary focus will be managing the end-to-end procurement cycle within our ERP system, ensuring seamless vendor communication, creating client-facing
analytical reports, and keeping our standard operating procedures (SOPs) organized and up to date.

Key Responsibilities:
1. Procurement ERP Management

• Initiate, review, and accurately process Purchase Orders (POs) within the ERP system in compliance with company guidelines.
• Act as the primary point of contact for suppliers. Proactively track order statuses, expedite delayed shipments, and resolve delivery bottlenecks.
• Ensure the complete closure of procurement transactions in the ERP system, verifying that goods received match invoices and purchase orders (3-way matching).
• Collaborate with Project Manager and Warehouse team to resolve any pricing, quantity, or shipping discrepancies with vendors.

2. Logistics Shipment Coordination:

• Coordinate daily freight and shipping activities, acting as the primary liaison between vendors, project teams, warehouse personnel, and carrier networks.
• Monitor shipments in real time, tracking delivery milestones against project schedules to flag potential transit delays early.
• Prepare, review, and manage essential shipping documents (eg, Bills of Lading, packing lists, commercial invoices, and customs clearance paperwork).
• Request freight quotes, evaluate shipping rates, and schedule pickups/deliveries with third-party logistics (3PL) providers and freight forwarders.
• Confirm proof of delivery (POD), update estimated time of arrival (ETA) schedules for internal stakeholders, and coordinate resolving transit damage or missing cargo claims.

3. Customer Reporting Data Analytics:

• Aggregate and analyze operational data to prepare recurring and ad-hoc reports for internal stakeholders and clients.
• Track project timelines, budget delivery milestones, and KPIs, presenting them in clear, visual client dashboards.
• Serve as an internal liaison to ensure client inquiries regarding project or order statuses are answered accurately and promptly.

4. Documentation Process Standardization:

• Draft, update, and organize Standard Operating Procedures (SOPs) to ensure the team operates efficiently and remains compliant.

5. Project Support:

• Support project managers with meeting coordination, minutes, and tracking action items across different departments.
• Use your business acumen to identify operational bottlenecks and suggest workflow optimizations, particularly within the ERP and reporting frameworks.
• Assis with administrative or operational tasks as required by the evolving scope of current projects.

Job Requirements Qualifications:

• 3 to 5 years of proven experience in project coordination, supply chain coordination, procurement assistance, or a closely related operations role.
• Bachelor s degree required; Master of Business Administration (MBA) or equivalent masters degree highly preferred.
• Hands-on experience working with standard ERP systems (eg, Oracle, Microsoft Dynamics) for purchasing or inventory tracking is essential.
• Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data formatting) and project management tools.
• High emotional intelligence with excellent written and verbal communication skills; exceptional time management and the ability to pivot between tasks seamlessly.

Mandatory Skills

Project Coordination, Procurement, ERP Management, Vendor Management, Logistics Shipping, Supply Chain, Excel Data Analysis, Client Reporting, KPI Tracking, SOP Management, Stakeholder Coordination

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.