Project Coordinator

Position Summary

Benshaw is seeking a detail-oriented and highly organized Project Coordinator to support Project Management and Sales teams with administrative, coordination, and operational tasks across complex engineering and manufacturing projects. This role plays a critical part in ensuring projects move efficiently from order entry through execution by managing documentation, tracking timelines, coordinating internal stakeholders, and supporting customer communication.

The Project Coordinator will serve as a key liaison between Project Management, Sales, Engineering, Operations, and customers, helping drive accuracy, efficiency, and exceptional customer experience throughout the project lifecycle.

Key Responsibilities

Project & Administrative Support

• Provide administrative and coordination support to Project Managers and Sales teams across multiple concurrent projects.
• Assist with project kickoff preparation, documentation, and internal communication.
• Maintain accurate project records, schedules, and documentation within ERP, CRM, and project management systems.
• Track key milestones, deliverables, and deadlines, escalating risks or delays as needed.

Sales & Order Support

• Support Sales with order processing, contract documentation, and customer communications.
• Assist with proposal documentation, pricing coordination, and customer correspondence.
• Ensure accuracy of project handoff from Sales to Project Management.

Cross-Functional Coordination

• Coordinate with Engineering, Operations, Supply Chain, and Finance to ensure alignment on project requirements and timelines.
• Schedule meetings, prepare agendas, and document action items.
• Support internal and external stakeholder communication throughout the project lifecycle.

Reporting & Process Improvement

• Prepare project status reports, dashboards, and documentation for leadership and stakeholders.
• Identify opportunities to improve project coordination, documentation, and administrative processes.
• Support continuous improvement initiatives within Project Management and Sales operations.

Qualifications

Required

• 2+ years of experience in project coordination, administrative support, sales support, or operations in a technical or manufacturing environment.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience working with ERP/CRM systems and project tracking tools.

Preferred

• Associate’s or Bachelor’s degree in Business, Project Management, Engineering, or a related field (or equivalent experience).
• Experience in manufacturing, engineering, industrial equipment, or technical environments.
• Familiarity with project management methodologies and terminology.
• Ability to interpret technical documentation and drawings.
• Experience supporting cross-functional teams in a fast-paced environment.