Project Coordinator

Job Title: Project Assistant/Coordinator

Contract Length: 6 months (with potential to convert to FTE)

Location: Remote, occasional travel required to Atlanta

Hours: 8-4 or 9-5

Start Date: ASAP

Client Overview:

We've been supporting this Atlanta-based university with their research team build out for several years. They are currently the southeast region's hub for the NSF SECURE Center, a five-year national initiative established by the U.S. National Science Foundation under the CHIPS and Science Act of 2022 to protect American research integrity from foreign government interference and exploitation.

Job Description:

The Project Assistant/Coordinator will provide administrative, operational, and project coordination support for the NSF SECURE Southeast initiative. Working closely with the Director and project leadership, this role will help coordinate program activities, maintain project materials, support stakeholder engagement, and contribute to the development of visual and user-centered resources for program operations, training, outreach, and reporting.

Key Responsibilities:

• Provide day-to-day administrative and project coordination support for the Director and SECURE Southeast leadership team.
• Coordinate meetings, schedules, agendas, notes, action items, and follow-up activities across project partners and stakeholders.
• Track project milestones, deliverables, reporting requirements, and maintain organized project documentation.
• Assist with communications, outreach, event planning, presentations, reports, and other program materials.
• Develop and maintain design artifacts, process documentation, and project materials, including user flows, journey maps, process maps, and design specifications.
• Translate design concepts into UX/UI prototypes, wireframes, and interactive mockups using Figma, Mural, or similar tools.
• Support the creation of visually engaging digital content, dashboards, web materials, and training resources.
• Collaborate with project staff to improve user experience, streamline workflows, and strengthen stakeholder engagement.

Skill Set Requirements:

• Experience in project coordination, program administration, or executive support.
• Proficiency with Microsoft 365 applications, including Word, PowerPoint, Excel, Teams, and SharePoint, as well as project management tools.
• Basic experience creating UX/UI prototypes, wireframes, and interactive mockups using Figma, Mural, or similar design platforms.
• Strong organizational, written communication, and time-management skills.
• Ability to manage multiple priorities and collaborate effectively with diverse stakeholder groups

Education/Certification(s)/License(s):

• Minimum: Bachelor's degree with 2 years of experience