Project Coordinator

Construction Project Coordinator

Toney Construction Services | Houston, TX

Employment type: [Full Time] | Work schedule: [In-Office]

About the role

Toney Construction Services is a commercial general contractor seeking an organized, detail-oriented Project Coordinator to support our Project Managers and project teams. You will help keep projects moving by coordinating subcontract paperwork, maintaining accurate records, supporting billing, and following through on outstanding items from project setup through closeout.

This role is a good fit for someone who enjoys organizing details, communicating with subcontractors, and managing deadlines across multiple projects.

What you will do

· Create and maintain project files and assist with project setup in construction and accounting software using approved project information.

· Prepare and process work orders, subcontracts, purchase orders, and subcontract changes using PM-approved scopes and pricing; track signatures and follow up to obtain fully executed documents.

· Code project invoices, check accuracy against committed costs, and coordinate discrepancies with Project Managers and accounting.

· Request subcontractor invoices and compile documentation for client billing and pay applications; coordinate with accounting to confirm processing.

· Keep digital project folders, correspondence, logs, and tracking tools accurate, organized, and current.

· Serve as a secondary contact for clients, subcontractors, vendors, and internal teams; follow up on missing documents and assigned action items.

· Coordinate collection and routing of subcontractor insurance certificates and other required compliance documents.

· Support permitting, bonding, inspections, and other project administration needs as assigned.

· Collect and organize warranties, operation and maintenance manuals, product information, final releases, and other required closeout documents; assist with final submission and project closure.

What we are looking for

· Experience in construction project coordination, construction administration, or a similar role preferred; commercial construction experience is a plus.

· Strong organization, attention to detail, and ability to manage competing deadlines across multiple projects.

· Clear written and verbal communication and consistent follow-through with internal teams and subcontractors.

· Proficiency with Microsoft Office, including Excel and Outlook, and ability to learn construction, accounting, and document management software.

· Familiarity with subcontracts, purchase orders, invoice coding, billing support, and project closeout documentation preferred.

How to apply

To help us get to know you, include a brief note with your application that begins with “Details Matter” and describe how you keep track of outstanding tasks and deadlines.

Pay: $52,100.00 - $62,900.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person