Project Coordinator

Job Summary:

SteelCell is looking for a proactive, detail-driven Project Coordinator to turn complex projects into smooth, on-time successes. This role is perfect for someone who thrives in fast-paced environments, anticipates issues before they arise, and knows how to keep both customers and internal teams aligned. You’ll be at the center of our projects—tracking details, coordinating resources, and ensuring every step meets our high standards for quality and service. This position will initially focus on elevating customer service and execution for select key accounts, giving you the opportunity to make an immediate, visible impact.

What You’ll Do:

• Own the Details: Attend and document all design calls with customers and internal teams, ensuring nothing gets lost in translation.
• Ensure Accuracy: Review project documentation and drawings to catch and correct errors early.
• Connect the Dots: Interpret basis-of-design documents and coordinate electrical, mechanical, plumbing, and security control elements into submittal drawings.
• Manage Documentation: Assemble, track, and secure written approvals for all submittals and engineering documentation.
• Control the Scope: Monitor contracts and scopes of work; prepare change orders and proposals as needed.
• Track Progress: Monitor manufacturing timelines and regulatory compliance.
• Protect the Record: Maintain thorough documentation of all meetings, approvals, and changes to protect the company in potential disputes.
• Keep Everyone in Sync: Lead project team meetings and keep communication flowing between all stakeholders.
• Drive Efficiency: Provide information to procurement team to source vendor quotes, monitor expense reporting, and partner with key stakeholders to keep project budgets on track.
• Problem-Solve Proactively: Spot risks early and take action before they derail timelines.
• See It Through: Support logistics team with shipping execution.
• Serve the Client: Build strong relationships by gathering requirements, providing updates, and ensuring satisfaction at every stage.

What Success Looks Like In This Role:

• Projects consistently delivered on time, within budget, and to spec.
• Customer feedback reflects trust, responsiveness, and quality service.
• Risks and scope changes are anticipated early and handled with minimal disruption.
• Internal teams view you as the go-to problem solver who keeps projects moving forward.

What You Bring:

• Bachelor’s degree in business administration, project management, or related field.
• Proven success in a Project Coordinator or similar role.
• Exceptional organizational, time-management, and follow-through skills.
• Strong communication skills—written, verbal, and interpersonal.
• Proficiency with project management software and tools.
• Ability to manage multiple priorities without dropping the details.
• A solutions-focused mindset with strong problem-solving and decision-making skills.

If you’re ready to take ownership of high-profile projects and play a critical role in their success, we’d love to hear from you.