Project Coordinator

To coordinate and monitor projects from order confirmation to final installation and handover. The Project Coordinator will act as a link between clients, sales, design, factory production, purchase, accounts, and site teams to ensure timely execution, quality work, and smooth project completion.

• Prepare and maintain project schedules, execution plans, and delivery timelines.

• Coordinate with the sales and design teams for approved drawings, specifications, and client requirements.

• Follow up on project milestones and ensure timely completion of assigned activities.

• Maintain project-wise records, status reports, and pending task lists.

• Coordinate with the production department for manufacturing schedules.

• Follow up on the availability of materials, hardware, laminates, veneers, accessories, and other required items.

• Ensure production and dispatch schedules are aligned with site readiness.

• Report production delays, material shortages, and other issues to the concerned manager.

• Coordinate with site supervisors, project managers, contractors, and client representatives.

• Monitor site readiness, measurements, installation schedules, and manpower requirements.

• Track the installation of modular kitchens, wardrobes, wooden doors, bathroom vanities, and customized furniture.

• Ensure site work follows approved drawings, specifications, quality standards, and agreed timelines.

• Maintain records of site progress, measurements, snag lists, and handover status.

• Prepare daily and weekly project progress reports.

• Maintain project files, purchase requirements, delivery challans, installation reports, and handover documents.

• Track pending approvals, material requirements, site issues, and outstanding activities.

• Maintain a project-wise tracker of order value, execution status, delivery, installation, and completion.

• Coordinate with the accounts team for billing milestones, running bills, and payment documentation.

• Follow up on client certifications, bill approvals, and pending payments.

• Track additional work and variations and ensure the required approvals are documented.

• Support the Project Manager in preparing measurement sheets and work-completion records.

REQUIRED SKILLS

• Good knowledge of interior execution and modular furniture.
• Ability to manage multiple projects and meet deadlines.
• Proficiency in MS Excel, Word, email, and project reporting.
• Ability to read and understand basic technical drawings and BOQs.
• Problem-solving skills and attention to detail.
• Willingness to visit project sites whenever required.