Project Coordinator

Harvey Nash USA has been engaged to find a talented Project Coordinator for one of the leading technology organizations, supporting People Team transformation initiatives focused on AI enablement, automation, digital experiences, operational excellence, and knowledge management. This role offers an opportunity to work across business and technical teams to coordinate projects, document requirements, track execution, and support successful implementation of strategic enhancements.

Job Title: Project Coordinator

Location: Hybrid at Austin TX

Duration: Contract (duration to be confirmed)

Day-to-Day Responsibilities

Project Coordination & Delivery

• Coordinate multiple transformation and enhancement initiatives simultaneously.
• Develop and maintain project plans, timelines, risks, dependencies, and status reports.
• Facilitate project meetings, working sessions, and stakeholder reviews.
• Track milestones, deliverables, and action items, escalating risks and blockers as needed.

Business Requirements & Process Improvement

• Gather and document business requirements in collaboration with stakeholders.
• Assist in preparing Business Requirements Documents (BRDs), process flows, use cases, and solution recommendations.
• Identify opportunities for automation, process simplification, and improved employee experiences.
• Support testing, validation, and deployment readiness activities.

AI, Automation & Digital Transformation

• Support initiatives involving GenAI agents, workflow automation, digital assistants, and employee self-service experiences.
• Coordinate activities across business stakeholders, technical teams, and vendors.
• Track enhancement backlogs, prioritization decisions, release schedules, and implementation progress.
• Monitor adoption metrics and project outcomes.

Cross-Functional Partnership

• Collaborate with People Systems, People Technology, CIT, GPS, and COE teams.
• Coordinate requirements reviews, design discussions, testing, and implementation planning.
• Ensure alignment across business, process, and technology stakeholders.

Knowledge Management & Operational Excellence

• Support knowledge governance and content improvement initiatives.
• Coordinate the organization of SOPs, process documentation, fulfillment guidance, and operational materials.
• Help establish standards and processes that improve operational consistency and scalability.
• Maintain project documentation and related artifacts.

Portfolio Reporting & Governance

• Maintain project dashboards, status reports, and progress updates.
• Prepare leadership-ready presentations, summaries, and executive communications.
• Support governance reviews by tracking project metrics, risks, progress, and key decisions.
• Monitor project outcomes against defined success measures.

Must-Have Skills

• 3–7 years of experience in project coordination, project management, business analysis, or operational transformation.
• Experience supporting technology, HR, digital transformation, or process improvement initiatives.
• Strong project planning, organizational, and coordination skills.
• Experience gathering and documenting business requirements and creating BRDs, process maps, or other business documentation.
• Strong communication and stakeholder management skills.
• Ability to work across business and technical teams and translate business needs into actionable requirements.
• Experience managing competing priorities, tracking deliverables, and following through on action items.
• Experience preparing project status reports, dashboards, presentations, or leadership updates.

Nice-to-Have Skills

• Experience supporting AI, automation, ServiceNow, Workday, or digital transformation initiatives.
• Knowledge of Agile, project management methodologies, or continuous improvement practices.
• Familiarity with Jira, Azure DevOps, ServiceNow, Smartsheet, or Microsoft Planner.
• Exposure to HR, People Operations, Payroll, Benefits, Employee Experience, or shared services environments.
• Experience supporting knowledge management, employee self-service, or operational excellence initiatives.

Education

Education requirements were not specified in the job description.

A reasonable, good faith estimate of the minimum and maximum hourly wage for this position is $30–$32 per hour on W2.

About Us

Harvey Nash is a national, full-service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.