Project Coordinator

Job Overview

To provide organised and accurate administrative support to Executive-sponsored projects and the wider project portfolio. Working within established PMO procedures and under the direction of the PMO Manager / Head of PMO, the Project Coordinator maintains project records, schedules, reports, risk and action logs, coordinates meetings and communications, and follows up agreed actions. The role supports Project Owners and Sponsors by ensuring information is complete, current and available for governance and decision-making; accountability for project outcomes remains with the relevant Project Owner.

The role is full time, office based, working Monday to Friday 08:00am - 16:00pm.

Main Responsibilties

Project Coordination and delivery support

■ Maintain project plans, schedules, milestone trackers and document libraries using agreed templates and systems.

■ Monitor progress against plans and refer delays, gaps or conflicts to the Project Owner or PMO Manager.

■ Provide administrative support for recovery actions where a project is off track.

Governance and Reporting

■ Coordinate OPRB, SPRB and EPRB reporting in line with the agreed timetable.

■ Collate information and prepare draft governance packs, project summaries and status reports for review.

■ Check that required project documents are complete, current and stored correctly.

Portfolio coordination and control

■ Maintain the Portfolio Register and related records accurately and on time.

■ Update project status, risks, dependencies, decisions and actions from information provided by Project Owners.

Qualifications, Skills & Experience required

• A solid secondary education, including a good standard of written English and numeracy, or equivalent experience
• Previous experience in an administrative, coordination or project support role
• Good organisational skills with the ability to plan and prioritise multiple tasks
• Experience maintaining accurate records, trackers, reports or controlled documents
• Good working knowledge of Microsoft Excel, Word, PowerPoint and Outlook
• Experience using SharePoint, Teams or other Microsoft 365 applications
• Ability to take accurate minutes and follow up actions
• PRINCE2 Foundation, APM Project Fundamentals Qualification or equivalent, or willingness to work towards(Desirable)

Join us and be part of a team that values innovation, safety and excellence. Apply now to help us drive our production to new heights!

Benefits:

• Company pension
• Health & wellbeing programme
• On-site parking
• Referral programme

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person