Project Coordinator

About Orbo.ai

Orbo.ai is an AI-powered beauty technology company focused on transforming the beauty and skincare experience through innovative solutions such as AI-based skin analysis, smart beauty solutions, personalization, and digital customer experiences.

Role Overview

We are looking for a highly organized and proactive Project Coordinator to support the planning, execution, and successful delivery of multiple projects across technology, product, business, and client requirements.

The ideal candidate should have strong coordination and communication skills, the ability to manage multiple stakeholders, and a structured approach to tracking timelines, deliverables, and project progress.

Key Responsibilities

• Coordinate and manage multiple ongoing projects across internal teams and external stakeholders.
• Create and maintain project plans, timelines, trackers, and status reports.
• Follow up with team members to ensure tasks and deliverables are completed within agreed timelines.
• Coordinate between Product, Technology, AI, Design, Business, and other relevant teams.
• Organize project meetings, prepare meeting agendas, and document key discussions and action items.
• Identify project dependencies, bottlenecks, delays, and potential risks and escalate them to the relevant stakeholders.
• Track project progress and provide regular updates to management.
• Ensure clear communication and alignment between all stakeholders involved in a project.
• Assist in defining project requirements, deliverables, milestones, and priorities.
• Coordinate with clients or external partners whenever required.
• Maintain proper documentation related to projects, including requirements, timelines, reports, and approvals.
• Support the implementation and improvement of project management processes and workflows.

Requirements

• Bachelor's degree in Business, Management, Technology, or a related field.
• 2–4 years of experience in project coordination, project management, operations, or a similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work with cross-functional teams and manage multiple priorities.
• Strong follow-up and stakeholder management skills.
• Proficiency in project management and collaboration tools such as Jira, ClickUp, Asana, Trello, or similar platforms.
• Proficiency in Google Workspace and Microsoft Office, particularly Excel and PowerPoint.
• Basic understanding of technology, software development, or AI-driven products will be an advantage.
• A proactive, detail-oriented, and problem-solving mindset.

What We Are Looking For

We are looking for someone who can take ownership of project coordination, ensure strong follow-ups, bring structure to fast-moving projects, and act as a reliable link between different teams to ensure projects are delivered efficiently and on time.