Project Coordinator

Project Coordinator (6 month contract, potential for extension // Northridge, CA):

Top Required Skills:

1. Purchasing & Purchase Order Management – Experience creating, tracking, and managing purchase requisitions and purchase orders, following up on approvals, and maintaining purchasing documentation.
2. Financial Administration & Invoice Processing – Experience processing expense reports, reconciling invoices, managing purchase card transactions, and supporting timely and accurate payments.
3. Administrative & Scheduling Coordination – Experience coordinating domestic and international travel, managing calendars, scheduling meetings, preparing materials, and tracking action items.
4. Organization, Communication & Microsoft Office – Strong organizational skills, attention to detail, and ability to manage competing priorities, with proficiency in Microsoft Office, particularly Outlook and Excel.

Education: Bachelor’s Degree, preferably in Business Administration, Project Management, or a related field

Target Years of Experience: 3-5 years of experience in a Project Coordinator, Administrative Coordinator, Executive Assistant, Program Coordinator, or similar business support role.

Description:

The Project Coordinator provides administrative and operational support to business leaders and cross-functional teams. This role is responsible for coordinating day-to-day activities, managing financial and purchasing processes, supporting travel and meeting logistics, and ensuring timely completion of administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Duties:

• Create, track, and manage purchase requisitions and purchase orders.
• Prepare and process expense reports in accordance with company policies.
• Coordinate domestic and international travel arrangements, including airfare, lodging, transportation, and itineraries.
• Perform invoice reconciliation and support invoice processing to ensure timely and accurate payments.
• Schedule, coordinate, and support meetings, including managing calendars, preparing meeting materials, and documenting action items.
• Administer and reconcile purchase card transactions, ensuring compliance with company procedures.
• Create, update, and maintain contracts, agreements, and related documentation.
• Monitor and follow up on outstanding approvals, invoices, contracts, and project deliverables.
• Support project teams with administrative and operational activities as needed.
• Maintain accurate records, reports, and documentation.
• Serve as a point of contact for internal stakeholders and assist with ad hoc requests.

Required Qualifications:

• 3-5 years of experience in a Project Coordinator, Administrative Coordinator, Executive Assistant, Program Coordinator, or similar business support role.
• Bachelor's degree preferably in Business Administration, Project Management, or a related field
• Strong organizational and time management skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Experience with purchasing, invoice management, expense reporting
• Ability to work independently and anticipate business needs.
• Strong customer service mindset and collaborative approach.

Preferred Qualifications:

• Experience supporting project teams, business leaders, or functional departments.
• Knowledge of purchasing, or finance-related processes.
• Experience with travel and expense management systems.
• Experience working in a fast-paced corporate environment.
• Experience with Microsoft Office, purchasing programs, travel platforms