Project Coordinator

Job Purpose

To establish and maintain a standardized project reporting, document management across multiple projects at DTV. The role consolidates project information, prepares management reports and dashboards, maintains document control systems, tracks actions, deliverables, programs and contractual deadlines, and ensures consistent reporting procedures and governance across all assigned projects.

The position requires an independent professional who can coordinate with project managers, consultants, contractors and internal departments to ensure accurate, timely and reliable project information, and who uses digital and AI tools responsibly to work faster and more consistently.

Key Responsibilities

Project reporting and performance monitoring

• Consolidate project progress, budget, schedule, milestones, and KPIs into a unified reporting dashboard and a portfolio-level overview of all assigned projects.
• Prepare weekly project status reports, executive summaries and management presentations.
• Monitor planned versus actual progress and highlight deviations, delays, cost variances and critical issues.
• Verify the accuracy and consistency of project data before submission to management.

Document management and control

• Establish and maintain a standardized electronic document structure for records, drawings, correspondence, contracts, submittals, RFIs and approvals.
• Administer document registers, transmittals, revision control, submission logs and approval trackers.
• Coordinate the implementation and consistent use of the Document Management System, with proper classification, naming conventions, version control, accessibility and traceability.
• Monitor outstanding submissions, overdue approvals and document close-out requirements.

Project coordination and action tracking

• Schedule meetings and record minutes; maintain a centralized action tracker covering management decisions, technical issues, deliverables and commitments.
• Follow up with responsible parties to close actions within agreed deadlines.
• Maintain a project reporting calendar and coordinate timely submission of reports and updates.
• Escalate overdue actions, missing information and critical reporting issues to the Project Director.

Contract administration support

• Maintain registers for contracts, bonds, guarantees and insurances and track expiry dates and notice deadlines.
• Process the completion certificate and coordinate with finance for releasing the invoice.

Qualifications and Experience

• Bachelor’s degree in business administration, Project Management, Engineering, Information Technology, or a related field.
• 2–5 years of relevant experience in project reporting, PMO, project controls or document management within engineering, construction or infrastructure projects.
• Practical experience establishing reporting templates, document registers and standardized workflows.
• Advanced Microsoft office, (data consolidation, formulas, and management presentations)
• Working experience with generative AI assistants for drafting, summarizing and data tasks.
• Effective coordination and follow-up across multiple stakeholders.
• Excellent written and verbal communication in English.