Project Coordinator

Do you want to be part of a high-performing team that builds exceptional rental communities across Canada? At Traine and Mainline Living, we are passionate about continuous improvement, professional development, and giving back to the communities we serve.

We are currently seeking a motivated and detail-oriented Project Coordinator to support our growing construction team. This is an exciting opportunity for someone looking to build a long-term career in the multifamily residential construction industry.

This role is responsible for supporting project execution through coordination, administration, and communication across project teams. The Project Coordinator plays a key role in ensuring projects run smoothly by managing documentation, tracking progress, and supporting both office and site operations.

Key Responsibilities

• Assist the Project Manager with proposals, RFPs, tenders, budgets, cash flows, schedules, and contractor quotation reviews while maintaining contract tracking logs
• Issue LOIs, draft contracts and purchase orders, and attend meetings with distribution of minutes to stakeholders
• Track and manage shop drawings, RFIs, consultant reviews, and maintain up-to-date drawing distribution
• Support change management processes including pricing, tracking, and cost summaries, while keeping teams informed of project status and risks
• Track as-built drawings and assist with project closeout documentation including O&M manuals and completion certificates
• Manage and organize site documentation, inspection records, and support monthly progress and financial reporting
• Assist with invoice processing, purchasing data entry in ERP systems (Spectrum), and equipment reporting
• Review timecards for accuracy, assist with onboarding documentation, and support inventory control and delivery coordination
• Coordinate meetings with trades and project teams, prepare change orders, and distribute meeting minutes
• Manage incoming communications and direct inquiries appropriately
• Support shifting project priorities, contribute to process improvements, and perform other duties as required

Qualifications & Experience

• Degree or diploma in architectural sciences or engineering
• 3 years experience working in the construction industry preferred
• Able to work on active construction sites and at head office
• Able to read drawings/blueprints
• Proficient in Microsoft Office
• Advanced working knowledge of Microsoft Project and asset
• Able to clearly communicate; written and verbal
• Have an attention for detail
• Driver’s licence
• Ability to remain calm and poised in urgent situations
• PPE: Steel toe boots

Work Conditions

• Travel to construction sites and off-site locations required
• Work performed both indoors and outdoors
• Overtime as required to meet project demands
• Use of required PPE, including steel-toe boots, safety glasses, etc.
• Exposure to typical construction site conditions and hazards

In return for your hard work and dedication, you will be rewarded with a very competitive salary (based on experience) and a full range of benefits, including:

• Robust performance bonus program
• Investment opportunities in real estate projects
• Shared win bonuses during each project
• Ranked top 10% Health and Dental plan in Canada
• Extended Health and Dental
• Professional Development and ongoing training
• Opportunities to be involved in life-changing charitable projects
• Long-term employment

Traine Construction & Development has proudly operated for over 25 years. Based in Kelowna, BC, we build multi-family residential communities across Canada for Mainline Living to operate and manage. From Ontario to British Columbia, we are committed to building exceptional communities — and exceptional careers.

Work somewhere awesome – apply now!

Salary Range: $60,000 – $80,000 (based on experience)

Please note that AI-based tools may be used at one or more stages of our recruitment process to support decisions made by our hiring team.