Project Coordinator

Project Coordinator

About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of packaging artwork projects within the Life Sciences industry. The ideal candidate will play a critical role in ensuring projects are executed efficiently, timelines are met, stakeholders remain informed, and all project documentation is accurately maintained.

This position requires strong coordination skills, excellent communication abilities, and the capability to manage multiple projects simultaneously in a fast-paced environment.

Key Responsibilities

• Coordinate packaging artwork projects from initial brief through to print-ready files using designated artwork management systems.
• Review incoming project briefs to ensure all required information is complete and accurate before project initiation.
• Build, monitor, and maintain project schedules while proactively identifying and escalating potential risks to timelines.
• Serve as the primary point of contact for artwork coordinators, local market teams, and other project stakeholders.
• Track projects through all review and approval stages, ensuring status updates are maintained and communicated effectively.
• Manage project-related queries, resolve issues within scope, and escalate complex concerns when necessary.
• Ensure all project activities are documented with a complete and accurate audit trail.
• Facilitate clear communication between cross-functional teams to ensure project objectives are achieved.
• Support continuous improvement initiatives related to project workflows and operational efficiency.

Required Qualifications & Experience

Essential

• Experience coordinating projects within an agency, studio, print, packaging, artwork, or related operational environment.
• Familiarity with workflow management, project management, or artwork management systems.
• Strong organizational and multitasking skills with the ability to proactively follow up on actions and deliverables.
• Excellent written and verbal communication skills with the ability to interact effectively with internal and external stakeholders.
• Ability to manage competing priorities while maintaining accuracy and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Preferred

• Experience working with regulated products such as:
• Pharmaceuticals
• Medical Devices
• Consumer Healthcare
• Food & Beverage
• Knowledge of artwork management platforms and labeling/packaging workflows.
• Exposure to quality or compliance-driven environments.

Key Competencies

• Project Coordination
• Stakeholder Management
• Time Management
• Problem Solving
• Attention to Detail
• Communication & Collaboration
• Risk Identification and Escalation
• Process Compliance

Work Arrangement

• Hybrid work model.
• Flexibility to collaborate with global teams across different time zones as required.

Why Join Us?

• Opportunity to work within a global Life Sciences support environment.
• Exposure to end-to-end artwork and packaging operations.
• Collaborative and inclusive work culture.
• Opportunities for professional development and career growth.
• Contribution to projects that support compliance, quality, and patient safety initiatives globally.