Project Coordinator (Commercial Construction)

Project Coordinator – Commercial Construction

Location: Pewaukee, WI
Employment Type: Full-Time | On-Site
Salary: $60,000–$75,000 Annually + Performance-Based Bonus
Industry: Commercial Construction | General Contracting | Construction Management

About the Opportunity

An established and reputable commercial general contractor in Pewaukee, Wisconsin, is seeking a detail-oriented and highly organized Project Coordinator to support multiple Project Managers and assist with the successful execution of commercial construction projects.

The company specializes in commercial construction, construction management, and design-build services across a variety of sectors, including healthcare, education, industrial, corporate, and institutional facilities.

The ideal candidate will have prior commercial construction experience, strong communication and multitasking abilities, and proficiency with construction management software. This individual will play an important role in maintaining accurate project documentation, coordinating communication between departments, and ensuring project teams have the administrative and operational support needed to meet deadlines.

Key Responsibilities

Project Management & Administrative Support

• Provide daily administrative and project coordination support to multiple Project Managers throughout various stages of construction.
• Maintain accurate project records, documentation, schedules, correspondence, and tracking logs.
• Assist with project setup, document organization, and ongoing administrative coordination from preconstruction through closeout.
• Monitor outstanding documentation, project deadlines, and deliverables to help maintain project efficiency.
• Coordinate meetings, prepare agendas, document meeting minutes, and track follow-up items.

Construction Documentation & Coordination

• Assist with the preparation, distribution, and tracking of RFIs, submittals, change orders, and project closeout documentation.
• Maintain organized electronic project files, construction drawings, specifications, and document revisions.
• Utilize Procore, Bluebeam, and Texturn to support documentation, project tracking, and communication.
• Review basic construction drawings and blueprints to assist with document coordination and project administration.
• Help maintain accurate records of project changes, approvals, and outstanding documentation.

Communication & Department Collaboration

• Serve as a key communication resource between Project Managers, Superintendents, subcontractors, vendors, and internal departments.
• Coordinate closely with the estimating and preconstruction teams to assist with project transitions, documentation, and information requests.
• Facilitate timely communication and document distribution between office personnel, field teams, and external project partners.
• Follow up on outstanding requests and help ensure project information is communicated accurately and efficiently.
• Balance competing priorities while supporting multiple active commercial construction projects.

Required Qualifications

• Previous experience in commercial construction, preferably with a general contractor or construction management firm.
• Strong organizational skills, exceptional attention to detail, and the ability to multitask.
• Proficiency with Procore, Bluebeam, and Texturn.
• Basic understanding of construction drawings and blueprint reading.
• Strong written and verbal communication skills.
• Ability to support multiple Project Managers and prioritize competing deadlines.
• Experience maintaining accurate documentation, records, and project correspondence.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• High school diploma or equivalent required.

Preferred Qualifications

• Experience processing or tracking RFIs, change orders, submittals, and closeout documentation.
• Previous experience supporting multiple commercial construction projects simultaneously.
• Familiarity with commercial construction terminology, project workflows, and subcontractor coordination.
• Experience working closely with estimating or preconstruction departments.

Compensation & Benefits

Base Salary: $60,000–$75,000 annually, depending on experience and qualifications.

• Annual Performance Bonus: Eligible each December, based on individual performance, efficiency, and job capability.
• Medical, Dental & Vision Insurance
• Life Insurance & AD&D Coverage
• Short-Term & Long-Term Disability Insurance
• 401(k) Retirement Plan
• Profit-Sharing Program
• Paid Time Off: 120 hours annually, increasing to 160 hours after three years of employment.
• Paid Holidays
• Full-Time, In-Office Position in Pewaukee, Wisconsin.

Ideal Candidate

We're looking for someone who thrives in a fast-paced commercial construction environment, takes ownership of their responsibilities, and understands the importance of accuracy, organization, and proactive communication.

The successful candidate will be comfortable juggling multiple priorities, supporting several Project Managers, and ensuring that critical project documentation and communication remain organized and on schedule.

This is an excellent opportunity to join an established commercial construction organization and become an integral part of its project management operations.

APPLY TODAY!!!

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Profit sharing
• Vision insurance

Application Question(s):

• Are you currently working for a general contractor as a Project coordinator/ administrator?

Education:

• High school or equivalent (Preferred)

Experience:

• Commercial construction: 3 years (Preferred)
• Project coordination: 2 years (Preferred)
• ProCore: 1 year (Preferred)

Work Location: In person